|
|
STRATEGIC OUTCOMES |
ACTION |
|
Department: |
☐ Safe & Prosperous |
☒ Motion |
|
Finance |
☒ Active & Appealing |
☐ Resolution |
|
|
☒ Respected & Responsible |
☐ Ordinance - Introduction |
|
Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
|
Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Bid Award: Rye Grass Seed
end
SUMMARY RECOMMENDATION: Summary Recommendation
Authorized the purchase of rye grass seed to the lowest responsive and responsible bidder for a total expenditure of $125,736.00 (excluding tax) to Helena Agri Enterprises of Phoenix, Arizona. (Parks and Recreation) (RFB-26-027 Eric Urfer/Robin R. Wilson)
end
STRATEGIC OUTCOME:
This motion supports the City Council’s strategic outcomes of Respected and Responsible and Active and Appealing. Awarding this purchase to the lowest qualified bidder will provide winter landscaping for City Golf courses, grass in City parks for activities, and ensures the City has utilized funds in a respected and responsible manner.
REPORT:
This contract covers the purchase and delivery of grass seed for use by Parks and Recreation at various City parks, golf courses, and other sports fields.
The bid is based on an estimated total of 120,900 pounds of seed applied. The locations for over-seeding align with the department's usage patterns. Specifically, seeding will be limited to the tees, greens, and fairways at Desert Hills Golf Course. At the Par 3 Golf Course, seeding will cover the tees, greens, and surrounding areas. Additionally, athletic fields and some open spaces throughout the parks will also be over-seeded.
Bids were received from nine vendors:
FISCAL REQUIREMENTS:
|
CITY FUNDS: |
$125,736.00 |
BUDGETED: |
$200,000.00
|
|
STATE FUNDS: |
$ 0.00
|
AVAILABLE TO TRANSFER: |
$ 0.00
|
|
FEDERAL FUNDS: |
$ 0.00
|
IN CONTINGENCY: |
$ 0.00
|
|
OTHER SOURCES: |
$ 0.00
|
FUNDING: ACCOUNT/FUND #/CIP |
|
TOTAL |
$125,736.00
|
The General Fund and the Two Percent Special Revenue Fund.
|
|
To total; right click number & choose “Update Field” |
|
FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the FY 2026 City Council approved budget.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
|
Acting City Administrator: |
Date: |
|
John D. Simonton |
8/26/2025 |
|
Reviewed by City Attorney: |
Date: |
|
Richard W. Files |
8/25/2025 |