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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Bid Award: Backflow Assembly Testing and Repair Services
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SUMMARY RECOMMENDATION: Summary Recommendation
Award to the most responsive and responsible bidder a one-year contract for backflow assembly testing, inspections, and repair services with an option to renew for four additional one-year periods, depending on the appropriation of funds and satisfactory performance, for an estimated $22,000.00 annually to Metro Fire Equipment, Inc., Gilbert, Arizona. (Building Safety-RFB-25-014) (Randall Crist/Robin R. Wilson)
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STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcome of Safe and Prosperous by ensuring essential City services are protected and not disrupted.
REPORT:
City buildings are subject to Arizona Department of Environmental Quality (ADEQ) codes adopted and enforced by local, state and federal agencies. In order to adhere to these ADEQ codes and ensure properly functioning backflow systems, the City requires a vendor to conduct annual inspections as well as repairs and upgrades to ensure the City maintains ADEQ compliance. This contract covers inspections and maintenance of City-wide backflow assemblies that protect the clean water supply from potential contamination.
According to ADEQ and local codes, the annual cost estimate to conduct all necessary inspections on the City’s backflow assemblies is $12,000. This cost does not include repairs, upgrades, or new installations. To accommodate these expenses, City staff has allocated a budget of $10,000 per year, based on prior expenditures for repairs and upgrades. All repairs, upgrades or new installations will be paid on an invoiced basis as the work is performed. Hourly rates and percentage on materials to facilitate the additional expenditures were obtained.
Three bids were received by the following vendors:
Cintas $17,145.00
Hiller Companies, LLC $26,670.00
Metro Fire Equipment, Inc. $11,049.00
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 22,000.00 |
BUDGETED: |
$ 22,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $22,000.00
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Various City Funds |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2025 City Council approved budget to award this bid.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
10/08/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
10/07/2024 |