|
|
STRATEGIC OUTCOMES |
ACTION |
|
Department: |
☐ Safe & Prosperous |
☒ Motion |
|
Finance |
☐ Active & Appealing |
☐ Resolution |
|
|
☒ Respected & Responsible |
☐ Ordinance - Introduction |
|
Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
|
Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Request for Proposals Award: Professional Audit Services
end
SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the City Administrator to execute a three-year contract, with the option to renew for two additional one-year periods, at an estimated annual cost of $106,400, depending on the appropriation of funds and satisfactory performance to: BakerTilly US, LLP, Tempe, AZ. (Finance - RFP-24-263) (Douglas Allen/Robin R. Wilson)
end
STRATEGIC OUTCOME:
This proposed award supports the City Council’s strategic outcome of Respected and Responsible, as the award assures good stewardship of public funds by utilizing the most qualified firms for audits.
REPORT:
The City Charter and Arizona Revised Statutes Section 9-481 require an annual fiscal audit. Audits must also meet State of Arizona Uniform Expenditure Reporting System requirements. The contract pricing is based on an approximate 2-5% increase per year over the five-year period. Pricing was also requested to allow the auditor to perform additional auditing services that may be requested for departments within the City organization at the City’s request, at the auditor’s established hourly rate.
Request for Proposals were initiated to obtain responses to the solicitation. The evaluation committee, comprised of City staff and outside representation, reviewed and rated the proposals received, based on the RFP scoring matrix.
The City received four responses from highly qualified audit firms whose experience includes audits in most communities of the state. The firms will work with the City to conduct an audit of City financial records as required by law.
FISCAL REQUIREMENTS:
|
CITY FUNDS: |
$98,055.00 1st Year |
BUDGETED: |
$125,000.00 |
|
STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
|
FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
|
OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $ 0.00
|
001-17-40.6201 General Fund - Finance Department |
|
|
To total; right click number & choose “Update Field” |
|
FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the City Council Tentative FY 2025 Budget
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
|
Acting City Administrator: |
Date: |
|
John D. Simonton |
05/28/2024 |
|
Reviewed by City Attorney: |
Date: |
|
Richard W. Files |
05/28/2024 |