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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☒ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Sole Source: Tyler/New World Enterprise Resource Planning Software Subscription Renewal
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the renewal of Tyler/New World Enterprise Resource Planning (ERP) software subscription, licensing, maintenance, and support services from Tyler Technologies, Inc., Dallas, Texas for an estimated annual expenditure of $300,000.00. (IT-Finance-SS-27-005) (Isaiah Kirk/Robin R. Wilson)
end
STRATEGIC OUTCOME:
The Tyler/New World ERP software renewal supports the City Council’s strategic outcome of Connected and Engaged by maintaining a core enterprise system used across City departments.
This system supports financial operations, human resources, payroll, procurement, utility-related financial activity, reporting, and other business processes needed to manage City services efficiently and transparently.
REPORT:
The City utilizes Tyler/New World ERP as a core enterprise resource planning system to support daily business operations across multiple departments and funds. The system supports key administrative and financial functions, including accounting, budgeting, payroll-related activity, purchasing, reporting, and other operational processes.
Renewal of the Tyler/New World ERP subscription, licensing, maintenance, and support services ensures continued access to the software platform, system updates, vendor support, and related services necessary to maintain reliable business operations.
The system is used by departments across the City, including Finance, Human Resources, General Government, Utilities, and Public Works. Continued support of the ERP environment helps maintain operational continuity, reduce manual processes, preserve system reliability, and support accurate financial and administrative reporting.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 300,000.00 |
BUDGETED: |
$ 300,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$ 300,000.00 |
General Fund and various other operating City Funds |
FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the City Council FY 2027 approved budget and financial forecast to continue renewal of this ERP.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
06/23/2026 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
06/22/2026 |