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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☒ Unique & Creative |
☐ Public Hearing |
TITLE: t
Bid Award: Ocean to Ocean Bridge Lighting Upgrades
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SUMMARY RECOMMENDATION: Summary Recommendation
Award a construction services contract for Ocean to Ocean Bridge Lighting Upgrades to the lowest responsible bidder in the amount of $224,900.50 to: Westmoor Electric, Inc., Yuma, Arizona (Engineering RFB-25-058) (David Wostenberg/Robin Wilson)
end
STRATEGIC OUTCOME:
Awarding this contract meets the City Council’s strategic outcome of Respected and Responsible. Upgrading the bridge lighting to LED lighting reduces the energy used from the existing incandescent bulbs and minimizes the maintenance costs required to change the bulbs. This upgrade also meets the Unique and Creative strategic outcome by utilizing new advancements in LED lighting to improve the appearance of the illuminated “Ocean to Ocean Highway Yuma” sign.
REPORT:
The Ocean to Ocean Bridge sign upgrades were completed in 2002 and there have been numerous advancements in energy efficient LED lighting since that time. The upgrade of the sign consists of, but is not limited to, removing, repairing, and repainting the existing channel letters, installing white acrylic sign faces, installing an LED rope lighting system, and re-installing on the bridge. An APS service pedestal will be installed as part of the project, together with a backup battery solution to improve safety on the one-way bridge in instances of power outage.
The lighting upgrade will be grant funded with a City match. The grant is through the Energy Efficiency and Conservation Block Grant (EECBG) program which assists eligible units of local government in implementing strategies to reduce total energy use by improving energy efficiency in the transportation sector, the building sector, and other appropriate sectors. The City has received funding from EECBG program in the amount of $150,000 and the City of Yuma will supply a local match of up to $80,000.
Responses were received from the following contractors:
Fluoresco Service LLC $356,905.15
Westmoor Electric, Inc. $224,900.50
Approving this motion authorizes the award of the contract to Westmoor Electric, Inc.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 74,900.50 |
BUDGETED: |
$ 226,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 150,000.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $224,900.50
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City Road Tax |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
This project will be using City funding from the City Road Tax in the amount of $74,900.50 for the Grant match as well as the additional cost of the project. The completed project will create a savings in the operating budget as well as maintenance savings.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
11/12/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
11/07/2024 |