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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Cooperative Purchase Agreement: Asphalt Patcher
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SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the purchase of a 2026 Peterbilt Model 567/Model B-5 Asphalt Patcher (5 cubic yard capacity) utilizing the cooperative purchase agreement originated by Houston-Galveston Area Council for an estimated expediture of $370,228.49 to Rush Truck Center of Yuma; Yuma, Arizona. (Public Works-CPA-26-015) (Joel Olea/Robin R. Wilson)
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STRATEGIC OUTCOME:
This purchase supports the City Council’s strategic outcome of Safe and Prosperous for necessary pothole repair on City streets throughout Yuma.
REPORT:
The City will utilize a cooperative purchase agreement for the purchase of the asphalt patcher. The 11-year-old asphalt patcher truck will be relinquished to surplus and sold online through the Public Surplus or the City Auction. Funds are included in the Fiscal Year 2026 Equipment Replacement Fund.
The expected lead time for delivery of the unit will be 12 months.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$370,228.49 |
BUDGETED: |
$372,656.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $370,228.49
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Equipment Replacement Fund |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2026 City Council approved Budget and Equipment Replacement Program to purchase this truck.
Due to the length of time to build the apparatus, the City encumbers and holds cash in the City’s investment pool to be carried forward to future budget years until the City receives the truck.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
07/18/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
07/17/2025 |