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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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City Administration |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Administration |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Adoption of the Updated City of Yuma Strategic Plan
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SUMMARY RECOMMENDATION: Summary Recommendation
Adopt the updated 2024 - 2029 City of Yuma Strategic Plan. (Administration) (Jay Simonton/Jennifer Reichelt)
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STRATEGIC OUTCOME:
Adopting the updated Strategic Plan supports the City Council’s commitment to being an organization that is Respected and Responsible. Regularly reviewing and updating the Strategic Plan ensures the document reflects current City Council priorities and organizational needs.
REPORT:
The City of Yuma’s Strategic Plan is a long-term planning document outlining the City's vision for the future and the actionable steps required to achieve that vision. Serving as a roadmap, the Strategic Plan defines key priorities, goals, and initiatives aimed at guiding the City toward success.
In the fall of 2020, the City embarked on an initial strategic planning process, which resulted in the creation and adoption of the City of Yuma’s Strategic Plan, which included a Vision Statement, five (5) Strategic Outcomes, and several priority initiatives. Since its initial adoption, the Strategic Plan has been reviewed regularly and updated as needed by the City Council.
In March 2024, the City Council held an annual retreat, focusing on governance and strategic planning. During the strategic planning session, attendees split into five (5) small groups, one for each Strategic Outcome. These groups reviewed existing priorities, evaluated progress, and identified possible new priority initiatives. During small group discussions, Councilmembers shared individual priorities and heard observations from staff regarding current and emerging needs within the organization. Councilmembers then rotated through each of the small groups and had the opportunity to discuss and share additional ideas and thoughts for each area.
At the conclusion of the small group exercise the Council was provided a comprehensive listing of all existing and new priority projects, ideas, as well as new initiatives discussed during the small group discussions. From there, Council participated in a ranking (dot voting) exercise and based on interest (number of dots received), the initiatives were categorized as top priority, high priority, or other priority.
At the end of the strategic planning exercise the City Council reaffirmed their commitment to the existing Vision Statement and the established five (5) Strategic Outcomes. The Council did take the opportunity to update the definitions of several Strategic Outcomes, as noted below in bold text, as well as incorporate several new priority initiatives. Those initiatives ranked as top and high priority have been incorporated into the Strategic Plan.
Vision Statement
“Yuma is a thriving, safe and prosperous community with opportunities powered by innovation, partnerships, collaboration and robust education - a unique and welcoming place that all generations are proud to share.”
Strategic Outcomes
1. Safe and Prosperous - Yuma is a prosperous city that supports thriving businesses, access to education, and multi-generational opportunities, with safety as its cornerstone.
2. Active and Appealing - Yuma plans and leverages its natural resources, public spaces, and cultural amenities to support an active and appealing community.
3. Connected and Engaged - Yuma is connected and engaged through cutting-edge technology, active communication, forward-looking partnerships, and ongoing public involvement.
4. Unique and Creative - Yuma is a unique and creative community, built on our shared history, sense of place, and civic pride.
5. Respected and Responsible - Yuma is a trusted steward of City resources; relied upon to provide regional leadership, premier services, and facilities.
Strategic Plan Timeline
• October 2020 - Council held a Vision and Goal Setting Session and developed the initial Strategic Plan.
• December 2020 - Council formally adopted the Strategic Plan.
• February 2021 - The Council held a follow-up Vision and Goal Setting Session; minor edits/changes were made to the Strategic Plan.
• April 2021 - Council adopted the updated Strategic Plan.
• October 2021 - The Council held a Vision and Goal Setting Retreat and amended their Vision Statement, reaffirmed the Strategic Outcomes, and added two new priority initiatives.
• April 2021 - Council adopted the updated Strategic Plan.
• July 2022 -The Strategic Plan was updated internally to reflect the status of existing priority initiatives.
• February 2023 - During the Council’s Annual Retreat staff provided updates on several priority initiatives. No changes to the Strategic Plan were made at the time. The Strategic Plan was updated internally to reflect the status of priority initiatives.
• March 2024 - At the annual Council Retreat the Council reaffirmed their commitment to the existing Vision Statement and Strategic Outcomes; Council revised the definitions of several Strategic Outcomes and added several new priority initiatives (included in this update of the Strategic Plan).
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 0.00 |
BUDGETED: |
$ 0.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $ 0.00
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
The update of the Strategic Plan does not have a direct impact on the City’s budget.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
10/08/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
10/07/2024 |