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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Cooperative Purchasing Agreement: Electrical Energy Power Generation Equipment
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SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the use of a cooperative purchase agreement initiated by Sourcewell for the purchase of a Caterpillar XQ125 Portable Generator with a 10-year/5000 Hour Warranty through Empire Power Systems HQ, Phoenix, Arizona, at an expenditure of $112,636.00 (Utilities-CPA-26-008) (Jeremy McCall/Robin R. Wilson)
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STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcome of Safe and Prosperous by improving the emergency power systems at the Main Street Water Treatment Facility to operate during electrical power outages.
REPORT:
Sourcewell competitively bid a contract for Electrical Energy Power Generation Equipment. The Main Street Water Treatment Plant is not able to sustainably operate during power outages. This purchase is essential to providing electrical backup when any power outages occur to maintain uninterrupted power.
The use of this cooperative purchase contract with Sourcewell leverages volume purchasing and reduces administrative overhead costs by not having to conduct and manage a bid for a portable generator for the requested CIP project.
Approval of this cooperative purchase agreement will ensure the necessary equipment is purchased efficiently and effectively.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 112,636.00 |
BUDGETED: |
$ 200,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
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TOTAL |
$112,636.00 |
Water CIP |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2026 City Council approved budget.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
07/07/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
07/03/2025 |