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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Cooperative Purchase Agreement: Automated License Plate Readers (ALPR)
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SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the purchase of Automated License Plate Readers (ALPR) and subscriptions utilizing a Cooperative Purchasing Agreement originated by Houston-Galveston Area Council, for a five-year agreement with Motorola, Chicago, Illinois for an estimated amount of $130,094.40. (Police-CPA-26-115) (Thomas Garrity/Robin R. Wilson)
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STRATEGIC OUTCOME:
Expanding the number of ALPRs directly supports the City Council’s strategic outcome of creating a Safe and Prosperous City by enhancing the Yuma Police Department’s (YPD) investigative capabilities and improving the quality and speed of evidence collection. The additional ALPRs will lead to more efficient criminal investigations, stronger case outcomes, and a more secure environment for residents and businesses and by strengthening public safety infrastructure, enabling proactive law enforcement, and enhancing community confidence in local government.
REPORT:
YPD has experienced significant success with its current deployment of ALPRs, aiding investigations, recovering stolen vehicles, and enhancing real-time public safety operations. However, the existing ALPR network does not yet provide comprehensive coverage across the City. Several critical traffic corridors, neighborhood access points, and high-incident areas remain unmonitored, limiting the full potential of the technology. To address these gaps, YPD recommends adding strategically placed ALPRs units throughout the City.
The City currently has one pre-existing agreement being funded by general funds, for three ALPRs. This agreement was entered in May of 2024, with an annual cost of $6,504.72. This agreement ends May 2029 with a total expenditure cost of $32,523.60.
The purchase of ALPRs requires a five-year subscription term agreement with annual cost of $19,514.16 for nine ALPRs. At the end of the five-year agreement, expenditure will be $97,570.80. The aggregate total of the new ALPRs and those purchased in May of 2024 will be $130,094.40.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$19,514 .16 |
BUDGETED: |
$ 20,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$ 19,514.16 |
General Fund |
FISCAL IMPACT STATEMENT:
Sufficient budget authority is programmed in the City Council approved FY2026 Budget and financial forecast to expand this subscription.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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Jennifer Reichelt for John D. Simonton |
10/27/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
10/26/2025 |