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STRATEGIC OUTCOMES |
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ACTION |
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Department: |
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Safe & Prosperous |
X |
Motion |
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Finance |
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Active & Appealing |
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Resolution |
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X |
Respected & Responsible |
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Ordinance - Introduction |
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Division: |
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Connected & Engaged |
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Ordinance - Adoption |
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Procurement |
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Unique & Creative |
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Public Hearing |
TITLE:
title
Cooperative Purchase Agreement: Flooring Materials and Installation Services
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the purchase and installation of flooring materials utilizing the cooperative purchase agreement through the Arizona Department of Administration State Procurement Office. This contract is for one year with the option to renew for four additional one-year periods, one year at a time depending on funding and satisfactory performance, at an estimated annual expenditure of $150,000 to Continental Flooring Company, Scottsdale, Arizona. (Facilities Management-CPA-27-151) (Justin Lewis/Robin R. Wilson)
end
STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcome of Respected and Responsible by funding essential flooring maintenance and repairs that protect public assets and keep City facilities safe, accessible, and fully operational.
REPORT:
The Facilities Management Department performs routine repairs and full replacements of carpet, carpet tile, and vinyl tile at City-owned facilities. A supply of materials is kept on hand to support timely in-house repairs. When external installation, removal, or repair services are required, the Department will utilize Continental Flooring Company.
Utilizing this agreement provides competitive pricing and cost savings through volume purchasing while reducing administrative overhead by eliminating the need to repeatedly bid the same commodity.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 150,000.00 |
BUDGETED: |
$ 150,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$ 150,000.00 |
Various City Operating Funds |
FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2027 City Council approved budget to enter this materials and services contract.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
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Department |
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City Clerk’s Office |
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Document to be recorded |
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Document to be codified |
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Acting City Administrator: |
Date: |
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John D. Simonton |
10/27/2026 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
10/22/2026 |