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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Purchasing |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Bid Award: Asphalt and Concrete Maintenance Services
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SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the purchase of concrete work for the Yuma Civic Center utilizing the Asphalt and Concrete Maintenance Services agreement at an expenditure of $215,381.20 awarded to Gutierrez Canales Engineering, PC, Yuma, Arizona. (Public Works-RFQ-22-089/Engineering) (David Wostenberg/Robin R. Wilson)
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STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcome of Respected and Responsible as well as Safe and Prosperous by making the necessary repairs and replacements to the Yuma Civic Center concrete terrace patio to provide a safe concrete surface, sidewalk access, and a new ADA sidewalk ramp for public users.
REPORT:
On February 16, 2022, City Council awarded the Request for Qualification (RFQ) to five licensed contractors for Asphalt and Concrete Maintenance Services for various repairs related to any asphalt road repairs, road maintenance and concrete sidewalks throughout the City. All projects that exceeded $100,000.00 will be presented to City Council for approval.
A request for bid was sent to the five qualified vendors with the scope of work to remove and replace existing concrete at the Yuma Civic Center Terrace Patio. The aging concrete pad at the terrace serves as an outdoor banquet venue for weddings and various family events.
The City received one response from the five pre-qualified vendors.
The project is to be completed by June 2025.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 215,381.20 |
BUDGETED: |
$100,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 115,381.20 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $ 215,381.20
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CIP, Two Percent and General Fund |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2025 City Council approved budget and Capital Improvement Program to award this bid. Unencumbered funds are available to cover the higher-than-expected costs without impact operations or other projects timelines.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
05/12/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
05/12/2025 |