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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☐ Motion |
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City Administration |
☒ Active & Appealing |
☒ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Heritage Area Development |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Lease Agreement: Yuma Crossing National Heritage Area Corporation
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SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the City Administrator to execute a lease agreement with the Yuma Crossing National Heritage Area Corporation (YCNHAC) for the real property and building known as the Heritage Center (Historic City Hall) located at 180 West 1st Street. (Administration/ Heritage Area Development) (Cathy Douglas)
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STRATEGIC OUTCOME:
This action supports City Council’s strategic outcome of Active and Appealing and Respected and Responsible. Entering into a lease agreement for the Heritage Center will ensure that this City-owned historic asset is maintained, will provide administrative office space for the YCNHAC for the purpose of conducting its activities to update and implement the Plan for the Yuma Crossing National Heritage Area, and will provide in-kind match for federal funds being received by the YCNHAC.
REPORT:
In 2002, the City of Yuma and the YCNHAC entered into an initial 10-year lease agreement for the Heritage Center (2002 Lease). The purpose of the 2002 Lease was two-fold: (1) to provide a home for the YCNHAC in a property which is on the National Register of Historic Places, and (2) to provide additional in-kind local match for federal funds being received by the YCNHAC.
The 2002 Lease was extended in 2012 through September 30, 2017, revised and extended again in 2015 through September 30, 2022, and extended again by addendum in 2022 through December 31, 2023. In December 2022, Public Law 117-339 extended the federal designation and authorization of all National Heritage Areas, including the Yuma Crossing National Heritage Area, through September 30, 2037. Based on this reauthorization by Congress, the City and YCNHAC want to enter into a new lease agreement for the Heritage Center.
Under the proposed lease agreement, the YCNHAC will pay annual rent of $12.00, will continue to pay for all operating and routine maintenance costs for the building and property, and will keep the property in good condition. The City and YCNHAC shall jointly determine how best to fund capital repairs and improvements in excess of $25,000. Such capital repairs and improvements may be requested through the City’s Capital Improvement Program upon recommendation of City Staff and subject to the discretionary approval of the Yuma City Council. The YCNHAC will continue to insure the building with property casualty and liability insurance, with the City of Yuma named as “additional insured”. The YCNHAC pays for these costs through their own funds and through rental revenue received from tenants who sublease office space in the Heritage Center.
The lease agreement for the real property and building known as the Heritage Center is proposed for a period of one (1) year, beginning January 1, 2024, and may be renewed for two (2) additional one-year terms. This lease is intended to supersede the lease agreement between the City and YCNHAC dated August 17, 2015, identified as City Contract No. 2015.078, which was extended by addendum through December 31, 2023.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 0.00 |
BUDGETED: |
$ 0.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $ 0.00
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
NONE
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☒ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
12/11/2023 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
12/07/2023 |