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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☐ Motion |
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City Administration |
☒ Active & Appealing |
☒ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Administration |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Lease and Operating Agreement: Yuma County Historical Society
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SUMMARY RECOMMENDATION: Summary Recommendation
Approve and authorize the City Administrator to sign a Lease and Operating Agreement with the Yuma County Historical Society for the City-owned properties at 240 South Madison Avenue and 272 Madison Avenue. (Administration) (Jennifer Reichelt)
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STRATEGIC OUTCOME:
The Lease and Operating Agreement with the Yuma County Historical Society supports the City Council’s strategic outcomes of Active and Appealing and Unique and Creative. This partnership ensures that Yuma’s historical sites are not only preserved for future generations but also remain accessible and engaging for both residents and visitors.
REPORT:
During the 2024 Legislative Session, Governor Hobbs approved SB1441, which transferred ownership of the Sanguinetti House Museum and Gardens, Jack Mellon House, and the Molina Block from the Arizona Historical Society (AHS) to the City of Yuma. These properties are located at 240 and 272 South Madison Avenue. On August 21, 2024, the Yuma City Council officially accepted ownership of the properties through Ordinance O2024-018.
The Yuma County Historical Society (YCHS) is dedicated to preserving and celebrating Yuma’s rich history through initiatives like collecting oral histories and curating exhibits at the Sanguinetti House Museum and Gardens. Since 1972, YCHS has been committed to raising money to help support the operation and management of these properties. Over the past decade YCHS has raised over $700,000.00, through events like Redondo Days, for building repairs and improvements that AHS was unable to fund. Since February 2024, YCHS has been managing and operating these historic properties on behalf of AHS.
YCHS expressed interest in continuing to manage and operate these properties on behalf of the City. This partnership leverages YCHS’s deep knowledge, background, and expertise in Yuma’s history, while ensuring continuity in the preservation and operation of these historic sites. City staff have been working closely with YCHS representatives to develop and finalize this lease and operating agreement.
Under the proposed agreement, YCHS will lease the properties for $1.00 per month and will be responsible for its daily operations, maintenance, and insurance (excluding property insurance). The lease is for three years, with options to renew for up to two additional one-year terms.
YCHS will use the properties for programming, office, and retail activities, as detailed below:
• Sanguinetti House Museum: Museum with historical exhibits and displays, open to the public.
• Jack Mellon House: Rentable office space for local non-profits.
• Sanguinetti Gardens: Special event rental space for event rentals like weddings and private parties.
• Molina Block Open Area: Hosts agricultural history displays.
• Molina Block Building: Currently used for storage. YCHS plans to develop it into additional museum space; will be seeking grants and outside funding to rehabilitate.
Highlights of the agreement include:
• YCHS will be responsible for all operating, insurance (excluding property insurance), and maintenance costs of the properties.
• YCHS will set and maintain regular operating hours for the museum and provide public access to exhibits, gardens, and facilities.
• YCHS will operate a portion of the premises as special event space that can be rented by the community.
• YCHS shall seek grants, state, and federal funding, as well as corporate sponsorships to improve the Sanguinetti House Museum and expand services and programming.
• YCHS will conduct annual fundraisers, such as Redondo Days, to support the operations and enhancement of the properties.
• YCHS will continue to employ at their expense, at least one employee to operate and manage the Premises.
To encourage ongoing communication and transparency, YCHS will provide the City with quarterly revenue and expense reports as well as an annual audit of all revenues and expenses associated with operating the Sanguinetti House Museum and Garden. In addition, YCHS will be asked to provide an annual update to the City Council and meet with City Administration regularly to discuss current operations and identify future opportunities, events, and projects.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 0.00 |
BUDGETED: |
$ 0.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $ 0.00
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
At this time, this action has no direct fiscal impact on the City.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☒ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
08/26/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
08/26/2024 |