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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☐ Motion |
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City Administration |
☐ Active & Appealing |
☒ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Administration |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Resolution: Amend City of Yuma American Rescue Plan Act Project List
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SUMMARY RECOMMENDATION: Summary Recommendation
Adopt a Resolution authorizing project budget amendments to obligate and expend the City’s Coronavirus State and Local Fiscal Recovery Funds allocation of $23,071,661 before the grant expires. (Administration) (Jay Simonton/Douglas Allen)
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STRATEGIC OUTCOME:
By adopting budget amendments to the ARPA Project List, the City is being Respected and Responsible with City resources. The use of the funds supports all the City Council’s identified strategic outcomes and ensures Yuma is a thriving, safe, and prosperous community.
REPORT:
The federal government signed the American Rescue Plan Act (ARPA) into law on March 11, 2021. The program provides support to local governments in responding to the economic and public health impacts of COVID-19 and mitigate impacts on local communities. All expenditures must comply with U.S. Department of Treasury requirements.
The City of Yuma’s ARPA funding allocation is $23,071,661. All ARPA funding must be obligated (encumbered) by December 31, 2024, and expended (spent) by December 31, 2026.
On April 6, 2022, City Council adopted Resolution R2022-012 approving the City’s ARPA Project List outlining the City’s intended uses of ARPA funds.
Of the 26 ARPA projects:
• 19 are completed and fully expended
• 5 are obligated and expect to be fully expended by December 2026
• 2 are expected to be obligated by December 2024 and expended by December 2026
The original adopted budgets included in the ARPA Project list were estimates. As projects are completed, some realized savings, others did not. After balancing all project budgets with actual costs, the accumulated residual net savings is $928,473.
This residual savings must be obligated by December 31, 2024. As presented in discussions with City Council regarding ARPA funding, the City’s budget, and the Capital Improvement Plan:
• City Administration recommends allocating residual savings to ARPA project #4 East Mesa Community Park.
• This project’s total costs have proven higher than originally anticipated.
• Using ARPA will augment using local City revenues from the General Fund.
Excerpt from presentation to City Council on August 21, 2024:
To ensure the City meets all compliance, spending limitations, and reporting requirements, the City Administrator worked with City leadership to identify potential projects, and to develop the “City of Yuma ARPA Project List” which includes the City’s intended uses for ARPA funds. The list includes projects that are eligible for State and Local Fiscal Recovery Funds (SLFRF) funding and are in alignment with the City’s Strategic Plan. The projects address several City needs including but not limited to public safety, parks improvements, technology enhancements, enhanced service delivery, as well as economic development, small business, and job training assistance.
Those projects included in the City’s ARPA Project List meet the following criteria:
• Align with the strategic outcomes set forth by Council in the Strategic Plan
• Will be fully obligated (order placed, contract made) by December 31, 2024
• Can be constructed or funds spent by December 31, 2026
• Do not add any FTEs to the City’s authorized positions
• Demonstrate minimal ongoing operational costs for the City
• Minimize duplication with other federal and state programs
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 0.00 |
BUDGETED: |
$ 23,123,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 23,071,661.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $23,071,661.00
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ARPA Fund, #198 |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the FY 2025 City council approved budget and Capital Improvement Plan to make is budget amendment. There is no direct fiscal impact to the City of Yuma’s General Fund.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
09/24/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
09/23/2024 |