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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Cooperative Purchase Agreement: Email Security and Protection
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the continued purchase of Proofpoint Email Security and Protection licensing utilizing a Cooperative Purchase Agreement through the State of Arizona a one-year term with the option to renew for two additional one-year options for an estimated annual expenditure of $112,846.87 to SHI, Somerset, New Jersey. (Information Technology - CPA-24-001) (Isaiah Kirk/ Robin R. Wilson)
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STRATEGIC OUTCOME:
The continued protection of email corresponds with City Council's strategic outcome of Respected and Responsible by ensuring that Citywide email services remain secure and operational, as well as compliant with Cyber Security best practices.
REPORT:
Proofpoint email security and protection software protects against email viruses, encrypts emails, detects and blocks known and unknown threats, and detects, analyzes, and blocks advanced threats. Threat Response Auto-Pull (TRAP) allows messaging and security administrators to examine emails and shift harmful or undesired communications to quarantine. These email security modules have repeatedly proven their ability to protect against phishing attacks, malware, and other dangerous activities, contributing to the overall resilience of our communication channels. As cyber threats evolve, Proofpoint continually upgrades its modules to address evolving risks, ensuring our defenses remain effective against cyber attackers' latest techniques.
As a result, over the last 90 days the City of Yuma received 2.1M total inbound emails. Proofpoint identified and quarantined threats and spam allowing 634K emails to get delivered to the intended recipients at the City of Yuma.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 112,846.87 |
BUDGETED: |
$ 115,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $112,846.87
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001-15-26.6206 General Fund Information Technology |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the City Council approved FY 2024 budget.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
12/11/2023 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
12/07/2023 |