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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☐ Motion |
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Engineering |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Administration/CIP |
☐ Unique & Creative |
☒ Public Hearing |
TITLE: t
Public Hearing: Fiscal Year 2025 - Fiscal Year 2029 Capital Improvement Program
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SUMMARY RECOMMENDATION: Summary Recommendation
Conduct a public hearing for the proposed Fiscal Year 2025 - Fiscal Year 2029 City of Yuma Capital Improvement Program pursuant to Yuma City Charter, Article XIII, Section 11 (Engineering) (Susan Cowey)
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STRATEGIC OUTCOME:
This action supports the City Council’s strategic outcome of Respected and Responsible, as development and approval of a Capital Improvement Program complies with the requirements of the City Charter and Arizona Revised Statutes.
REPORT:
Pursuant to City of Yuma Charter, Article XIII, Section 10, the City Administrator is required to prepare and submit a Capital Improvement Program (CIP) containing not less than a five-year projection of planned improvements to City Council by May 1 of each year. The proposed CIP is required to include:
1. A clear general summary of its content.
2. A list of all capital improvements, which are proposed to be undertaken during the program fiscal years, with appropriate supporting information as to the necessity for such improvements.
3. Cost estimates, method of financing, and recommended time schedules for each such improvement.
4. The estimated annual cost of operating and maintaining the facilities to be constructed or acquired.
The above information may be revised and extended each year with regard to capital improvements still pending or in process of construction or acquisition. In addition to the required content, for planning purposes the proposed CIP includes projected mid-range capital improvements for years six through 10, and a list of long-term Potential Infrastructure Projects.
City of Yuma Charter, Article XIII, Section 11, requires City Council to publish a general summary of the CIP prior to adoption, and a notice stating:
1. The times and places where copies of the CIP are available for inspection by the public.
2. The time and place, not less than two (2) weeks after such publication, for a public hearing on the CIP.
The proposed Fiscal Year 2025 - Fiscal Year 2029 CIP was delivered to City Council on April 22, 2024, and made available for public inspection at the City Clerk’s Office, the Public Works/Engineering Building, and posted on the City website at www.yumaaz.gov/CIP <http://www.yumaaz.gov/CIP> effective April 29, 2024.
A Notice of Public Hearing was published in the Yuma Sun newspaper on April 28, 2024.
Although the CIP is a five-year plan, only the funding for the first year is obligated through the annual budgeting process. Subsequent years are for planning purposes only and are subject to revision each year during the CIP update process to address changing market conditions and City Council priorities. Years six through ten are projected for planning purposes based on anticipated demand and funding availability.
As part of the update process, each year items included within the CIP are evaluated to accommodate priority initiative changes from City Council and community priorities, updates to strategic and master planning documents, current project progress, and updated cost estimates and revenue projections. Each program area within the CIP is likely to vary from year to year based on this evaluation. Based upon any direction by City Council, staff will present a resolution for the adoption of the Fiscal Year 2025 - Fiscal Year 2029 CIP concurrent with the final budget adoption process currently scheduled for June 5, 2024 (after the public hearing). The CIP must be adopted with or without amendment, on or before the first of July of each year.
The CIP represents the Yuma City Council’s legislative policy and provides direction to City staff for funding and constructing capital improvements and maintenance in the upcoming year. The City Council’s policy and direction is based on balancing the available resources against the need. Almost every year, the needs greatly exceed the available resources. The City Council’s approval of the CIP reflects its legislative intent and its decision to prioritize spending of limited resources on projects while also reflecting City Council’s decision to not allocate the limited resources to other areas.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 174,531,091 |
BUDGETED: |
$ 0.00 |
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STATE FUNDS: |
$ 934,642 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 46,837,486 |
IN CONTINGENCY: |
$ 10,000,000.00 |
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OTHER SOURCES: |
$115,000 $0.00 $0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
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TOTAL |
$222,418,219 |
Various - Contingency reserve is not noted as part of the overall budget. |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
NONE
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
Fiscal Year 2025 - Fiscal Year 2029 Proposed Capital Improvement Program
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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Jenn Reichelt for John D. Simonton |
05/07/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
05/07/2024 |