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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Ratification of Purchase Order: Emergency Repair to Sanitary Sewer Overflow
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SUMMARY RECOMMENDATION: Summary Recommendation
Ratify a Purchase Order issued to SAK Construction, LLC of Tempe, AZ in an amount of $124,500.00 for emergency bypass of a sanitary sewer line at Smucker Park. (Engineering/Utilities-EM-24-249) (David Wostenberg/Jeremy McCall/Robin R. Wilson)
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STRATEGIC OUTCOME:
The replacement of the pipe with Cured-In-Place Pipe during an emergency, supports the strategic outcome of Safe and Prosperous by ensuring both safety and sanitation to an adjacent school, park, and the environment.
REPORT:
On February 8, 2024, the Utilities Department was contacted by the general contractor, Meridian, working at Smucker Park Basin, stating that a section of an 18-inch sewer trunk line was leaking adjacent to the Kofa High School parking lot. Utilities assessed the area and saw that the embankment that supported the sewer line was compromised by the recent storm and flooding, attributable to Meridian’s intentional plugging of a 24-inch stormwater line to divert stormwater where Meridian was working. The storm runoff eroded underneath the sewer line causing the sewer line to leak sewage. Approximately 275 feet of the sewer line was encased in concrete and rebar. Arizona Department of Environmental Quality (ADEQ) was contacted about the Sanitary Sewer Overflow (SSO). Due to the event being on school grounds, ADEQ came to investigate. The City and Yuma County met onsite with the general contractor and construction manager, Meridian Construction and Dibble Engineering, to resolve the issue.
The Utilities Department initiated mitigation of the Sanitary Sewer Overflow. The City inspected the integrity of the sewer line and began contacting contractors to obtain quotes to replace the entire section of line including the manhole, but the timeline was six weeks for the replacement manholes and the 18-inch line was going to be a special order transported from the east coast in 7-10 working days at an estimated cost of $450,000.00 to replace both. The other alternative was to do Cured-In-Place Pipe, which uses the same pipe without any removal of existing line. Multiple contractors were contacted and SAK responded to the City’s needs promptly. SAK Construction, LLC repaired the 575 feet of sewer line in one day.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 124,500.00 |
BUDGETED: |
$ 124,500.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $ 124,500.00
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431-97-77-8140 CIP 0013-Storm Smucker Park Basin |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the City Council FY 2024 approved budget to ratify and approve this purchase order.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None.
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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Jennifer Reichelt for John D. Simonton |
05/06/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
05/06/2024 |