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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Parks & Recreation |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Request for Qualifications: Fence Repair and Installation Services
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SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the City Administrator to execute a one-year fence repair and installation services contract with the option to renew for four additional one-year periods, one year at a time, at an estimated annual expenditure of $247,125.00, depending on the appropriation of funds and satisfactory performance, with the following qualified vendors: Maya’s Construction, LLC, Yuma, Arizona; New Generation Metal Works, LLC, Yuma, Arizona; Westerner General Contracting, Yuma, Arizona and Brown and White, Inc., Tucson, Arizona. (Facilities/Public Works/Parks and Recreation-RFQ-25-090) (Eric Urfer/Robin R. Wilson)
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STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcome of Respected and Responsible by qualifying the four vendors who responded to the Request for Qualifications, and promotes a Safe and Prosperous community by ensuring secure and well-maintained fencing solutions that enhance safety and functionality for public spaces and properties.
REPORT:
City staff processed a solicitation to qualify vendors for fence repair and installation services. The Request for Qualifications (RFQ) procedure resulted in response from four vendors who may provide a pricing quote for fence repair and installation services to the City on an as-needed basis. This will allow the City to request a quote from the multiple qualified vendors which the City will review prior to any award.
The estimated annual expenditure for these services is based on two primary components. Initially, there is a budgeted maintenance cost of $150,000 for the term of the contract. Subsequently, starting in Fiscal Year 2026, the City will be conducting 13 Capital Improvement Projects (CIP) per the proposed Master Plan with an aggregated budget of $1,085,625. Throughout the term of the contract, this will bring the total estimated annual expenditure to $247,125. This figure reflects the combined costs of both regular maintenance and the anticipated expenditures associated with pending CIP projects.
Approval of this RFQ will position the City to ensure that necessary fencing repairs and installations are carried out efficiently and effectively.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 247,125.00 |
BUDGETED: |
$ 247,125.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $247,125.00
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Various accounts |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the City Council approved FY 2025 budget.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
10/29/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
10/28/2024 |