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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☐ Motion |
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Information Technology |
☐ Active & Appealing |
☒ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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YRCS |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Intergovernmental Agreement: Yuma County Pass-Through State Grant Funding for Yuma Regional Communications Systems Radio Consoles
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SUMMARY RECOMMENDATION: Summary Recommendation
Authorize and approve an intergovernmental agreement (IGA) with the County of Yuma (County) to receive and expend Arizona Department of Public Safety (DPS) state grant funds for the purpose of joint procurement/lease, maintenance, operation, and use of a Regional Multi-Jurisdictional Public Safety System to replace radio consoles (Jeremy W. Jeffcoat)
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STRATEGIC OUTCOME:
The authorization and approval of the IGA to receive and expend DPS state grant funds contributes to the City Council’s strategic outcome of Safe and Prosperous by providing enhanced public safety voice and data communications capabilities for Yuma Regional Communications Systems (YRCS) member agencies. Improved public safety voice and data communications will facilitate all regional public safety agencies’ day-to-day operational capabilities in order to provide public safety services throughout the region.
REPORT:
YRCS member agencies currently use dispatch radio consoles that have been in service for nearly 20 years. The equipment manufacturer no longer sells the currently utilized radios and has announced the end of product support. The currently used dispatch radio consoles are incompatible with the replacement equipment, preventing agencies from expanding their dispatch center operator positions without replacing all existing consoles. The Yuma County Sheriff’s Office (YCSO) requested grant funding from DPS on behalf of YRCS to replace dispatch radio consoles that are at risk of being out of vendor support and not interoperable with other YRCS agencies.
YCSO and the County desire to pass through $2,439,000.02 of the state grant funds to the City to purchase and implement dispatch radio consoles for YRCS member agencies. The DPS state grant funds agreement is titled Agreement Regarding Local Border Support that reimburses the County for expenditures identified in the grant agreement. The County will reimburse the City for expenditures consistent with the grant agreement.
By adopting this resolution, the Mayor and City Council authorize the City Administrator to receive and expend pass through grant funding, on behalf of YRCS, from DPS and the County.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 0.00 |
BUDGETED: |
$ 2,439,000.00 |
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STATE FUNDS: |
$ 2,439,000.00 |
AVAILABLE TO TRANSFER: |
$ |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $ 2,439,000.00
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
City funds will be required to procure the identified items in the grant agreement. The County will reimburse the City for all expenditures that are consistent with the DPS grant agreement. The County will be responsible for reimbursement of expenditures from DPS, and all financial and activity reporting to DPS for the grant.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
1. Resolution R2022-028
2. IGA - Yuma County
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
06/10/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
06/08/2025 |