|
STRATEGIC OUTCOMES |
ACTION |
Department: |
☐ Safe & Prosperous |
☒ Motion |
Finance |
☒ Active & Appealing |
☐ Resolution |
|
☐ Respected & Responsible |
☐ Ordinance - Introduction |
Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Cooperative Purchase Agreement: Grounds & Turf Maintenance Equipment
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the purchase of various Grounds and Turf Maintenance Equipment from: Hillyard Inc., Mesa, AZ; Stotz Equipment, Avondale, AZ; and, RDO Equipment, Yuma AZ, utilizing Sourcewell and Mohave Education Services cooperative purchase agreements, at an estimated cost of $210,888.38 (Parks & Recreation -CPA-24-131) (Eric Urfer/Robin R. Wilson)
end
STRATEGIC OUTCOME:
This action supports the City Council’s strategic outcome of Active and Appealing by utilizing the equipment to ensure green spaces throughout the City are maintained.
REPORT:
The following purchases are necessary for the daily operations of parks maintenance:
• Terrain Rotary Mower (Dealer-Stotz Equipment, Avondale, Arizona)
• Z-track Mower (Dealer- RDO Equipment, Yuma, Arizona)
• Tenant Ride on Sweeper (Hillyard Inc., Mesa, Arizona)
Green spaces are essential to enhancing the quality of life for the Yuma community. The Parks and Recreation Department offers residents and visitors a wide variety of recreation such as recreational parks, golf courses, athletic fields, wetlands, and walking paths with green space. Purchase of this equipment will ensure that City staff continues to provide professional grounds and turf management.
The aging equipment being replaced will be processed for surplus.
FISCAL REQUIREMENTS:
CITY FUNDS: |
$ 210,888.38 |
BUDGETED: |
$ 324,000.00 |
STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $210,888.38
122-50-34.8940 / Parks Baseball Complex 141-50-40.8940 / Parks Downtown Mall |
|
To total; right click number & choose “Update Field” |
|
FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the FY 2024 City Council approved budget.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
Acting City Administrator: |
Date: |
John D. Simonton |
12-27-2023 |
Reviewed by City Attorney: |
Date: |
Richard W. Files |
12-25-2023 |