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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☒ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Bid Award: Concert Production Services
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SUMMARY RECOMMENDATION: Summary Recommendation
Award to the most responsive and responsible bidder a one-year contract for concert production services with an option to renew for four additional one-year periods. The option to renew depends on the appropriation of funds and satisfactory performance. The estimated annual expenditure of $44,948.10 is awarded to Showboss LLC, Mesa, Arizona. (Administration RFB-24-323) (Jen Miller/Robin R. Wilson)
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STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcome of Connected and Engaged as it provides the equipment and talent to produce high-quality concerts, which creates an opportunity to collaborate with local businesses, artists, and community organizations, and a network of interaction for City residents.
REPORT:
The City produces several annual musical performances, such as the Medjool Date Festival, BBQ & Brew Festival and Tacos & Tunes. These events are intended to promote local culture, enhance community engagement, and showcase Yuma traditions and businesses. Many performing artists are local and diverse and highlight the cultural relevancy of Yuma.
Through the Request for Bid process, the City received two bids, one from Tronix Sound LLC and the other from Showboss LLC. Showboss was selected to provide concert production services, (stage, audio, lighting equipment and sound engineering) as they are the lowest responsive and responsible bidder.
Collaborating with Showboss for City concerts ensures an exceptional audio and visual experience for the audience, offering crucial support for performing artists while maintaining strict adherence to industry safety standards.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 44,948.10 |
BUDGETED: |
$ 60,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $44,948.10
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122-50-66-6201 PROFESSIONAL SERVICES |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the City Council approved FY 2025 Budget.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
6/18/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
6/17/2024 |