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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☒ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Cooperative Purchase Agreement: SCADA Server Refresh
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SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the purchase of server hardware, software, licensing, configuration, and warranty support for the Supervisory Control and Data Acquisition (SCADA) Server Refresh utilizing multiple Cooperative Purchase Agreements in the estimated amount of $150,000.00. (IT-Utilities-CPA-27-002) (Isaiah Kirk/Robin R. Wilson)
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STRATEGIC OUTCOME:
The SCADA Server Refresh supports the City Council’s strategic outcomes of Safe and Prosperous and Connected and Engaged by maintaining critical technology infrastructure used to support utility operations. SCADA systems are essential to monitoring and managing water utility infrastructure. Maintaining current and supported server infrastructure helps ensure reliable system performance, operational continuity, and secure access to the technology tools used by Utilities staff.
REPORT:
The City utilizes SCADA systems to support the monitoring and management of utility infrastructure. These systems are critical to daily water operations and provide staff with access to operational data, system alerts, equipment status, and control functions needed to manage utility services.
The current SCADA server environment requires lifecycle replacement to maintain reliability, performance, security, and vendor support. As server equipment ages, the risk of hardware failure, compatibility issues, and support limitations increases. Replacing aging infrastructure helps reduce operational risk and supports continued availability of critical utility systems.
To ensure cost-effective purchasing and maintain flexibility within a rapidly shifting market, the City will utilize multiple authorized cooperative purchasing agreements. Leveraging multiple cooperative contracts allows the City to obtain the most competitive pricing available at the time of purchase and avoid challenges caused by increasingly shorter quote-validity periods driven by current economic conditions. This approach also supports timely procurement while maintaining compliance with City and State purchasing requirements.
This purchase will support the Fiscal Year 2027 (FY 2027) SCADA Server Refresh by replacing or modernizing server infrastructure used in the City’s SCADA environment. The refresh may include server hardware, software, licensing, configuration, migration support, warranty support, and related services needed to place the updated environment into service.
Modernizing the SCADA server environment will improve reliability, strengthen cybersecurity, support operational continuity, and help ensure Utilities staff can continue monitoring and managing water system operations effectively.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 150,000.00 |
BUDGETED: |
$ 150,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$ 150,000.00 |
Water Fund |
FISCAL IMPACT STATEMENT:
To continue this multi-year replacement project, sufficient budget authority is programmed in the City Council approved FY 2027 Budget and financial forecast.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
06/23/2026 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
06/22/2026 |