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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Bid Award: Lubricants, Motor Oils, and Greases
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SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the purchase of lubricants, motor oils, and greases to the lowest responsive and responsible bidders for a total estimated expenditure of $55,500.00 annually to Senergy Petroleum, LLC of Gilbert, Arizona and McNeece Bros Oil Co. Inc. of Yuma, Arizona. (Public Works-RFB-26-251) (Joel Olea/Robin R. Wilson)
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STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcome of Safe and Prosperous by ensuring all vehicles and equipment receive proper lubrication and maintenance, extending their service life and preserving manufacturer’s required service standards.
REPORT:
This contract is necessary to properly maintain the City’s vehicle fleet and heavy equipment, golf course equipment and other various motor-powered machinery. The Fleet Maintenance Shop supports essential City assets, including light‑duty vehicles, heavy‑duty trucks, emergency response units, public works equipment, and specialized machinery. To keep these units operating safely and reliably, the City must have consistent access to high quality engine oils, hydraulic fluids, gear lubricants, and greases.
These products are critical for routine maintenance, reducing equipment downtime, meeting manufacturer service requirements, and extending the overall lifespan of City‑owned vehicles and equipment. This contract ensures the City’s operations remain efficient, dependable, and cost‑effective.
Awarding to two responsible responsive bidders allows the City to maintain a reliable and uninterrupted supply of lubricants, oils, and greases, which reduces the risk of product shortages, delivery delays, or supply‑chain issues that could impact each department’s required maintenance schedules.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 55,500.00 |
BUDGETED: |
$ 55,500.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$ 0.00 |
Equipment Maintenance, Water and Wastewater Funds |
FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2026 City Council approved budget to award this bid.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
04/27/2027 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
04/27/2027 |