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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☒ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Sole Source: Service Subscription Licenses
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SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize a sole source purchase of hosting service licenses for Badger Water Meters per unit, encoders, and endpoint water meters at an estimated expenditure of $163,013.00 for fiscal year 2026. (Utilities - SS-26-146) (Jeremy McCall/Robin R. Wilson)
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STRATEGIC OUTCOME:
This purchase supports the City Council’s strategic outcome of Safe and Prosperous by ensuring the reliability and quality of the City’s water distribution system and Connected and Engaged through real-time active engagement with City water services.
REPORT:
In 2023, with approval from City Council, the Utilities Department transitioned to an Automated Metering Infrastructure (AMI) system. This modernization initiative enhances operational efficiency, improves customer service, and replaces outdated metering units that had reached the end of their life cycle and were no longer supported by Badger Meter, Inc.
The AMI system provides real-time water usage data and enables Yuma customers to manage their water accounts through a mobile application. This technology enhances customer interaction by offering real-time account access and allows the City to collect meter data remotely and generate monthly water bills without deploying Meter Readers in the field.
Each AMI meter requires a cellular hosting service fee per endpoint. Customers with AMI meters are charged a $1.00 monthly AMI fee to offset operating cost. The City currently has approximately 15,200 active AMI meters, with an average increase of 500 units plus licenses per month as the transition continues.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
163,013.00 |
BUDGETED: |
$ 163,013.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$ 163,013.00 |
Water Fund |
FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2026 City Council approved budget to authorize this expenditure.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
03/09/2026 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
03/06/2026 |