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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Request for Qualifications (RFQ): Pavement Preservation Services
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SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the City Administrator to execute a one-year contract for pavement preservation services with the option to renew for four additional one-year periods, one year at a time, depending on the appropriation of funds and satisfactory performance, to the following contractors: Cactus Asphalt, Tolleson, Arizona; Holbrook Asphalt Company, St. George, Utah; Sunland Asphalt & Construction, LLC., Phoenix, Arizona and VSS International, Inc., West Sacramento, California, for an estimated annual expenditure of $2,354,000.00. (Public Works/Utilities/Engineering- RFQ-24-350) (Joel Olea/ Robin R. Wilson)
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STRATEGIC OUTCOME:
This agenda item supports the City Council’s strategic outcomes of Respected and Responsible and Safe and Prosperous, allowing the City to make necessary repairs to the transportation roadway network and provide safe roadways and parking lots for the community.
REPORT:
Staff issued a Request for Qualifications for Pavement Preservation Services to contract with multiple licensed contractors for pavement preservation maintenance services throughout the City. Pavement maintenance treatments are intended to extend the life of the asphalt roadways.
Asphalt emulsion and aggregate are applied to preserve and protect the underlying pavement structure and provide a new driving surface. Roads chosen for slurry seal applications generally have low to moderate distress and narrow crack width.
The pavement applications serve to seal the cracks, potholes and restricts moisture intrusion. These types of treatments have reasonable disruptions to the traveling public and are opened within one day.
Once the project is identified, the scope of work will be sent to all four contractors for a quote and will be awarded to the lowest responsive and responsible bidder.
Five responses were received, and one was deemed non-responsive.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$2,354,000.00 |
BUDGETED: |
$2,354,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $2,354,000.00
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102 - City Road Tax Fund |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the City Council approved FY 2025 budget to award these contracts and continue the annual maintenance program.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
08/26/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
08/26/2024 |