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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☒ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Request for Qualifications Award: Traffic Management Center
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SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the City Administrator to execute a contract to provide design and support services for the Traffic Management Center and Traffic Signal Operational Improvements to the 16th Street Corridor to Iteris, Inc., Santa Ana, CA in the amount of $415,373.00. (Engineering RFQ-23-210) (David Wostenberg/ Robin R. Wilson)
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STRATEGIC OUTCOME:
Awarding this contract meets the strategic outcomes of Safe and Prosperous and Respected and Responsible by optimizing signal timing which will lower pollution, traffic accidents and minimize revenue loss. This contract award also supports the Connected and Engaged desired strategic outcome by evaluating real-time traffic conditions and optimizing traffic based on the ever-variable roadway conditions (for example, construction, time of year, accidents, etc.).
REPORT:
Recently, the City developed an Intelligent Transportation Systems (ITS) Strategic Plan, ITS Infrastructure Plan, and Traffic Operations Center (TOC) Concept of Operations. The City’s ITS program will be conducted in phases. The first phase consists of a Traffic Operations Center (TOC). This phase also includes the 16th Street corridor from Pacific Avenue to 4th Avenue (approximately 1.5 miles). The City plans to expedite this phase during the first 12-months of the project with the remaining phases implemented over the next 10 years depending on available funds. Future phases are expected to include ITS elements discussed in the City’s ITS Strategic Plan and ITS Infrastructure Plan, which are located on the City’s website.
The City of Yuma has the largest number of traffic signals and other traffic management equipment within the Yuma region but does not have the ability to monitor or actively operate the traffic network remotely from a centralized location. There could be significant safety, efficiency, and public relations benefits if the City Engineering Department staff had the ability to monitor and operate traffic signals and other ITS devices in real-time from a centralized location. A TOC will allow for this centralization and real-time operations for the City of Yuma network. The implementation of a TOC is a strategy to elevate the City’s ability to operate and manage a safe and efficient transportation network.
On April 6, 2022, the City Council adopted Resolution R2022-012 that approved the City’s American Rescue Plan Act (ARPA) Project List, which outlines the City’s intended uses for the funds. The TOC was one of the originally adopted ARPA funded projects in the FY 2023 City Council approved budget, which was adopted as the Intelligent Transportation System.
ARPA went into effect as law on March 11, 2021. The program provides support to local governments in responding to the economic and public health impacts of COVID-19 and to mitigate impacts on local communities. All expenditures must comply with U.S. Department of Treasury requirements. Recipients must obligate the funds by December 31, 2024, and spend obligated funds by December 31, 2026.
The City received two qualified proposals. Through the City of Yuma evaluation and scoring process, City staff chose to move forward with Iteris, Inc.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 0.00 |
BUDGETED: |
$ 500,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 415,373.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $415,373.00
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ARPA 187-97-77.8120 |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the City Council FY 2024 budget and Capital Improvement Plan with the use of federal ARPA fundings.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
12/11/2023 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
12/07/2023 |