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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Ratification: Water Distribution Line, Gila Street to Redondo
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SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the ratification of a purchase order for jack and bore obstruction delays for the 5th Street Water Distribution Line, Gila Street to Redondo Road Project, in the amount of $173,229.66 to Taylor Engineering, Yuma, Arizona. (Engineering RFB-25-283) (Dave Wostenberg/Robin R. Wilson)
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STRATEGIC OUTCOME:
Ratification of this change order supports the City Council’s strategic outcome of Safe and Prosperous by ensuring the project continued without delay and without the significant cost increases that would have occurred if the work had to be rebid and completed later. Keeping the contractor on site avoided additional mobilization costs, prevented exposure to rising material and labor prices, and maintained construction momentum. By preserving resources and keeping critical water-infrastructure improvements on schedule, this action directly contributed to a safer, more reliable, and more prosperous community.
REPORT:
On January 7, 2026, City Council authorized the bid award for this project in the amount of $1,381,777.00 to Taylor Engineering. During the jack and bore process, an unexpected obstruction was found beneath the Union Pacific Railroad right of way. This required immediate coordination among Union Pacific Railroad (UPRR), RailPros, and several City departments. To comply with UPRR’s strict requirements, Taylor Engineering submitted work-plan variances, introduced extra safety measures, and organized the removal of the obstruction to keep the project moving forward.
This response ensured that the jack and bore operation could proceed safely, protected existing railroad infrastructure, and maintained regulatory compliance. The obstacle had the potential to significantly impact the schedule and create risks, but resolving it quickly enabled the contractor to continue working without demobilizing or incurring expensive delays.
Thanks to these efforts, only two additional weeks were added to the schedule, safety standards were upheld, and all railroad operational requirements were met, supporting the successful completion of this important water-infrastructure upgrade.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 173,229.66 |
BUDGETED: |
$ 0.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 173,229.66 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$ 173,229.66 |
Water Fund |
FISCAL IMPACT STATEMENT:
FY 2026 Budget authority is available to transfer from other Water utility capital projects without impacting those projects’ completion or Water utility operations.
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
06/09/2026 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
06/08/2026 |