|
|
STRATEGIC OUTCOMES |
ACTION |
|
Department: |
☒ Safe & Prosperous |
☒ Motion |
|
Finance |
☐ Active & Appealing |
☐ Resolution |
|
|
☐ Respected & Responsible |
☐ Ordinance - Introduction |
|
Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
|
Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Bid Award: Gate Valves and Accessories
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorized the purchase of Gate Valves and Accessories to the lowest responsive and responsible bidders for a total estimated expenditure of $30,000.00 annually to Ferguson Waterworks of Phoenix, Arizona and Yuma Winnelson of Yuma, Arizona. (Utilities-RFB-26-265) (Jeremy McCall/Robin R. Wilson)
end
STRATEGIC OUTCOME:
Authorization of this purchase award supports the City Council’s strategic outcome of Safe and Prosperous by ensuring the reliability and quality of the City’s water distribution system.
REPORT:
This contract is necessary to properly maintain the City’s water distribution and wastewater collection systems and to support fire protection and other critical utilities functions. The Utilities Department relies on an extensive network of pipelines and appurtenances that require reliable gate valves to control flow, isolate sections for repairs, and maintain overall system integrity. To keep these essential assets operating safely and reliably, the City must have consistent access to high quality, manufacture-specific, gate valves and accessories, including bolt kits and related components.
This contract delivers meaningful cost savings to the City by securing competitive pricing for an estimated multi-year volume of gate valves and accessories. These products are critical for routine maintenance, emergency repairs, reducing service disruptions and water loss, meeting manufacturer specifications and regulatory requirements, and extending the overall lifespan of the City’s underground infrastructure.
Awarding to responsible, responsive bidders allows the City to maintain a reliable and uninterrupted supply of gate valves and accessories, which reduces the risk of product shortages, delivery delays, or supply-chain issues that could impact the Utilities Department’s maintenance and repair schedules.
Three bids were received in response to the solicitation. Staff is recommending to award to the two lowest responsive and responsible bidders that can provide the various gate valves on an as needed basis.
FISCAL REQUIREMENTS:
|
CITY FUNDS: |
$ 30,000.00 |
BUDGETED: |
$ 30,000.00 |
|
STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
|
FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
|
OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
|
TOTAL |
$ 30,000.00 |
Water and Wastewater Operating Funds |
FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2027 City Council approved budget for this purchase.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
|
Acting City Administrator: |
Date: |
|
John D. Simonton |
06/23/2026 |
|
Reviewed by City Attorney: |
Date: |
|
Richard W. Files |
06/22/2026 |