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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Ratification of Purchase Order: Las Casitas Storm Sewer and Roadway Emergency Repair
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SUMMARY RECOMMENDATION: Summary Recommendation
Ratify and approve a Purchase Order issued to Gutierrez Canales Engineering, P.C., Yuma, Arizona in the amount of $1,278,785.91 for the emergency repair of a damaged section of the storm sewer system and failing roadway on 28th Drive in the Las Casitas subdivision. (Engineering/Utilities EM-24-194) (David Wostenberg/ Joel Olea/Robin R. Wilson)
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STRATEGIC OUTCOME:
The damaged stormwater system at Las Casitas Subdivision caused an unsafe situation in the neighborhood. The sunk areas caused a rupture in the asphalt pavement surface, which is dangerous and unsafe for pedestrians and motorists. This emergency repair aligns with the City’s strategic outcomes of Safe and Prosperous as well as Respected and Responsible.
REPORT:
Las Casitas has a history of multiple failures in their storm sewer going back to February 2020.
On November 2023, a collapse of the asphalt pavement surface in the Las Casitas subdivision was reported. After the initial inspection, it was determined that the sinkhole and collapse of the pavement was caused by the settlement of a stormwater manhole and loss of sand and gravel into the storm sewer by infiltration into bad joints and ruptured pipes.
The Engineering Department conducted an evaluation of the stormwater manhole failure and contacted three qualified contractors to support the City with the repairs. Gutierrez Canales Engineering was the sole response and was selected to proceed with the repairs based on meeting the responsive and responsible bidder criteria.
In order to perform the repairs, the contractor needed to dewater due to high groundwater levels. During construction and repair of the storm sewer and manholes, additional failures were identified. The additional repairs and dewatering raised the costs and duration of the full repairs.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 1,278,785.91 |
BUDGETED: |
$ 0.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 1,278,785.91 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $ 0.00
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102-City Road Tax Fund |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity and unencumbered cash available to transfer is provided in the FY 2025 City Council approved budget and Capital Improvement Plan contingency programs, without impacting current operations or services.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
09/23/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
09/20/2024 |