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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☒ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Bid Award: Sand, Gravel, and Decorative Rock
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SUMMARY RECOMMENDATION:
Summary Recommendation
Award a one-year contract for sand, gravel, and decorative rock to each of the three lowest responsive and responsible bidders with an option to renew for four additional one-year periods, depending on appropriation of funds and satisfactory performance to: BLT Companies, LLP, Yuma, Arizona; IMAC Rock and Landscape, LLC, Yuma, Arizona; and Yuma Nursery, LLC, Yuma, Arizona, at an estimated annual expenditure of $30,000.00. (Citywide) (Finance/Procurement-RFB-23-303) (Robin R. Wilson)
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STRATEGIC OUTCOME:
The award of this contract will provide City staff with various products used throughout the City ensuring the best use of City funds, which aligns with the City Council’s strategic outcomes of Respected and Responsible and Active and Appealing for use in public spaces to support an active and appealing community.
REPORT:
These contracts ensure City options through three vendors to provide sand, gravel, and decorative rock for various projects as needed. Decorative rock is typically used in landscaping around buildings and open areas such as retention basins. Sand and gravel are used by the Utilities Department for backfill during waterline projects.
Estimated expenditures are $30,000.00 annually. Proactive contracts ensure continuity in day-to-day operations of City services.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 30,000.00 |
BUDGETED: |
$ 30,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $30,000.00
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Various City Funds Parks, Public Works and Utilities |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is in the FY 2024 City Council approved budget.
ADDITIONAL INFORMATION:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
01/28/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
01/28/2024 |