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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Request for Proposal Award: Annual Physical Exams and Occupational Health Services
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SUMMARY RECOMMENDATION: Summary Recommendation
Award a one-year contract for Physical Exams and Occupational Health Services, with the option to renew for four additional one-year periods, at an estimated annual expenditure of $149,316.00, depending on the appropriation of funds and satisfactory performance to Professional Health Services, Inc., Broomall, Pennsylvania. (Fire-RFP-25-084) (Dustin Fields/Robin Wilson)
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STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcome of Respected and Responsible as it promotes a Safe and Prosperous work environment by ensuring that City firefighter’s well-being is taken care of. As an organization the City is to ensure that the firefighters are physically fit and healthy to perform safely in accordance with NFPA 1582.
REPORT:
Firefighters require preventative care because they are exposed to significant health risks like smoke inhalation, toxic chemicals, extreme heat, and physical strain, which can lead to long-term health issues such as cancer, respiratory diseases, and cardiovascular problems. It is crucial for firefighters to have extensive yearly check-ups and screenings to identify and address potential health concerns.
This service ensures the Yuma Fire Department maintains compliance with NFPA 1582 by having an occupational medical program available. The program is designed to enhance the overall health and well-being of newly hired and incumbent employees that are engaged in services to protect civilian life and property.
The medical requirements outlined by the National Fire Protection Association 1582 are the source document to ensure candidates and current members are medically capable of performing the required duties. The requirements are designed to reduce the risk of occupational injuries and illness to fire personnel.
This proposed initiative ensures that all firefighters at the Yuma Fire Department undergo an annual physical exam to monitor health and fitness levels. While the program incurs direct costs, it is expected to generate indirect financial benefits by reducing medical claims, sick absences and disability cases.
An onsite mobile unit will be utilized to provide a venue to administer the physical exams to approximately 138 fire personnel annually.
The City received three responses, through a Request for Proposal process, and City staff has chosen to move forward with the highest-ranking firm, Professional Health Services, Inc.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$149,316.00 |
BUDGETED: |
$149,040.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $149,316.00
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General Fund |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Budget capacity is provided in the FY 2025 City Council approved budget to enter this contract. Actual costs were higher than anticipated and can be absorbed in the Department’s budget.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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City Administrator: |
Date: |
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John D. Simonton |
02/10/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
02/07/2025 |