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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Request for Qualifications Award: Environmental, Geotechnical and Materials Testing and Other Related Services
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SUMMARY RECOMMENDATION: Summary Recommendation
Award a one-year contract with the option to renew for four additional one-year periods, one period at a time, depending on the appropriation of funds and satisfactory performance for Environmental, Geotechnical and Materials Testing and Related Services with the following three firms: Geotechnical Testing Services, Inc., Yuma, Arizona, Nicklaus Engineering, Inc., Yuma, Arizona, Ninyo & Moore Geotechnical & Environmental Sciences Consultants, Phoenix, Arizona. (Engineering-RFQ-25-225) (David Wostenberg/Robin R. Wilson)
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STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcome of Respected and Responsible. By having firms to perform various geotechnical, environmental and materials testing, the City is ensuring projects are being constructed in accordance with standard specifications.
REPORT:
These contracts will be used primarily to obtain, but not limited to, soils studies and analysis to support for City design efforts; pavement structural section design; sampling and testing of construction materials, construction inspection documentation; liquefaction studies; third-party review of reports and plans prepared by other professionals; asbestos and lead inspection and abatement services; Environmental Site Assessments of Phase I, II and/or III, mold and other related professional services. In the past, the City has realized cost and time savings by utilizing this contract.
A Request for Qualifications process was initiated to obtain Statement of Qualifications submittals from qualified firms to perform the services under a purchase order form of contract in accordance with, and as regulated by, current State of Arizona Statutes and Rules. Each project will be authorized by a purchase order specifying the scope of services required, the maximum time allowed for the services, and the fee. The maximum value of the contract shall not exceed $300,000.00 for a 12-month period.
The City will not guarantee that each purchase order will be any specific amount or that the Consultant(s) will receive a minimum number of purchase orders. Exact amounts will vary. An individual purchase order may not exceed $50,000.00 in total value without prior written approval of the City Engineer or designee. In no event shall a single purchase order be issued in excess of $75,000.00. Purchase Orders shall be issued on a Project-by-Project basis as a result of negotiations between the City Engineer and a principal of the Firm, regarding the appropriate number of man-hours and/or activities, by category, to be utilized in the accomplishment of the terms of the purchase order and by utilization of the negotiated unit costs per hour/activity.
Seven firms submitted qualifications; however, the evaluation team selected the top three firms for award.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 200,000.00 |
BUDGETED: |
$ 200,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
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TOTAL |
$200,000.00 |
City Road Tax Fund and Various Other CIP Funds |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the FY 2025 City Council approved budget to award this bid.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
05/12/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
05/12/2025 |