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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Engineering |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Engineering |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Authorize Contract and Payment Based on Bid Award: “A” Canal - 7E and 40th Street Project
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SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize Yuma Mesa Irrigation & Drainage District (YMIDD) to execute a construction services contract for the “A” Canal - 7E and 40th Street project, in the amount of $2,839,213.05 to the lowest responsive and responsible bidder: Gutierrez Canales Engineering, PC. Authorize payment to YMIDD to provide construction administration and inspection for construction of the “A” Canal - 7E and 40th Street project, in accordance with the executed intergovernmental agreement (IGA), in the amount of $270,283.76. (Engineering) (Dave Wostenberg)
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STRATEGIC OUTCOME:
Approval of this item aligns with City Council’s Respected and Responsible strategic outcome as the construction of a new box culvert on the “A” Canal at the intersection of Avenue 7E and 40th Street, will facilitate the extension of Avenue 7E to 40th Street and the paving of 40th Street between Avenue 6 3/4E to Avenue 7 1/2E. This item also aligns with City Council’s Safe and Prosperous strategic outcome as it will increase roadway capacity and alleviate traffic out of the foothills area, which also improves emergency service response time.
REPORT:
City Council previously approved an intergovernmental agreement with YMIDD to construct a new culvert at the intersection of Avenue 7E and 40th Street. The construction of the culvert is expected to occur from November 2023 to April 2024.
Three bids were received from the following general contractors:
Gutierrez Canales Engineering $2,457,125.05
DPE Construction, Inc. $2,865,000.00
Meridian Engineering Company $3,246,235.00
The construction contract value of $2,839,213.05 includes a contingent bid item for bypass pumping, which was not included in the basis for evaluation of the bids when determining the lowest bidder. The contractor will only be compensated for the contingent bid item for bypass pumping if this item is required due to unforeseen site conditions.
The “A” Canal is owned by Bureau of Reclamation and operated by YMIDD. Similar to other franchise utilities, YMIDD requires that construction of facilities along the canal be managed and inspected by YMIDD staff. Approval of this motion will allow the City to pay for construction costs of the new culvert, including all necessary construction management, material testing, and inspection of the construction.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 2,364,971.65 |
BUDGETED: |
$ 1,500,000.00 |
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STATE FUNDS: |
$ 900,000.00 |
AVAILABLE TO TRANSFER: |
$ 1,770,000.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
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TOTAL |
$ 3,264,971.65 |
Grants: 198-97-77.8140 City Road Tax: 102-97-77.8140 Development fee: 348-97-77.8140 |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Bids for this project were higher than originally estimated. Development fees were authorized through the Infrastructure Improvements Plan in the amount of $1,193,060 for this project. Additionally, there is adequate funding set aside in CIP contingency in the City Council approved FY 2024 budget and CIP program.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
1. Intergovernmental Agreement (IGA) with Yuma Mesa Irrigation & Drainage District (YMIDD)(Res. No. R2023-028)
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
10/06/2023 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
10/06/2023 |