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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☒ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Cooperative Purchase Agreement: Field Lighting at Ray Kroc Fields
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SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the purchase, delivery and installation of athletic field and batting cage lighting at Ray Kroc Sports Complex, Fields 2 and 3, to Musco Sports Lighting, Oskaloosa, IA, utilizing 1GPA Cooperative Purchase Agreement for an expenditure of $1,413,450.00 (Parks and Recreation - CPA-24-086) (Eric Urfer/Robin Wilson)
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STRATEGIC OUTCOME:
The purchase and installation of the Musco LED lighting system for Fields 2 and 3 at the Ray Kroc Sports Complex will provide the community with safe sporting fields, which aligns with City Council strategic outcomes of Active and Appealing and Safe and Prosperous.
REPORT:
Currently, there are no lights at the Ray Kroc Sports Fields 2 and 3. Installing lighting on the fields will increase the usage availability of the fields by the youth athletic co-sponsors (Yuma Youth Soccer Association, Yuma Youth Baseball League, Catch and Go flag football), independent teams and tournament organizers, as well as provide adequate lighting for use of the batting cages and bullpens for practice after dark, and improve the safety for the various events held at the facility (Colorado River Crossing Balloon Festival, Independence Day, and Midnight at the Oasis).
This purchase will be a turnkey package that includes everything associated with the installation of the new field lighting (foundations, poles, electrical enclosures, luminaires, wire harness, control cabinets, project coordination, etc.).
The approved FY 2024 CIP includes $650,000 with the remaining project balance planned for next fiscal year (FY 2025). Approval of this motion will lock in the current pricing and ensure the project gets on the installation schedule, anticipated for completion by fall of 2024.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$1,413,450.00 |
BUDGETED: |
$650,00.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $1,413,450.00
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122-97-77.8140 2% Tax Special Revenue Fund |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
This is a two-year project budget spanning over FY 2024 and FY 2025. Sufficient budget authority is provided in the FY 2024 City Council approved Budget and Capital Improvement Plan with $650,000 programed in FY 2024 and $763,450.00 programmed in FY 2025.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
09/22/2023 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
09/22/2023 |