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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Bid Award: Replace Air Handler Units at Police Department and Municipal Court
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SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the purchase of seven HVAC Air Handler units to the lowest responsive and responsible bidder to Trane, Tucson, Arizona for a total cost of $113,797.00. (Building Safety 2018-20000076/ RFB-24-197) (Justin Lewis/Robin R. Wilson)
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STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcome of Respected and Responsible, as it assures the City is being a good steward of public funds by utilizing the lowest responsive and responsible bid.
REPORT:
Facilities Management has maintained the seven aging air handlers at the Police Department and Municipal court for several years; the existing units are over 20 years old, no longer serviceable, and need replacement.
The replacement units have a serviceable life of approximately 15 to 20 years, and due to being more efficient, will result in significant operating and maintenance cost reduction.
The City requested bids from Hansberger Refrigeration, Trane and Polar Cooling; all three vendors are currently under City contract for HVAC Services. As the lowest responsive and responsible (and only) bidder, Trane shall provide and install the units.
The replaced units will be disposed of through the surplus process.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 113,797.00 |
BUDGETED: |
$ 125,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $113,797.00
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111-97-77.8140 Public Safety Tax |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the City Council FY 2024 approved budget to award this bid.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
02/27/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
02/23/2024 |