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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☒ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Cooperative Purchase Agreement: Information Technology Products and Services
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the purchase of Information Technology Products and Services utilizing vendors awarded through approved cooperative purchasing agencies for an estimated amount of $8,894,305.00. (IT-CPA-27-001) (Isaiah Kirk/Robin R. Wilson)
end
STRATEGIC OUTCOME:
The purchase of Information Technology (IT) Products and Services directly supports the City Council’s strategic outcome of Connected and Engaged.
These investments help keep Citywide core services secure, reliable, and operational. Technology supports daily operations across all departments, including public safety, communications, financial systems, permitting, utilities, asset management, cybersecurity, and citizen-facing services.
By maintaining current and supported technology, the City strengthens service delivery, improves communication, supports public safety operations, and ensures departments have the tools needed to serve the community effectively.
REPORT:
Each year, the City procures various IT Products and Services through cooperative purchase agreements. These products and services include, but are not limited to, voice and video communication systems, cybersecurity tools, data communication hardware and software, computers, printers, scanners, telephones, licensing, cloud services, support, training, and IT consulting services.
In Fiscal Year 2027 (FY 2027), the City anticipates spending $8,894,305.00 on information technology products, services, communications equipment, software, hardware, subscriptions, licensing, and technical support across all City departments and funds.
Staff has determined that current technology needs, vendor pricing, and administrative efficiencies can be best addressed by utilizing cooperative purchase agreements. These agreements are established by public agencies through competitive procurement processes and allow the City to benefit from volume pricing, standardized contract terms, and reduced administrative overhead.
The City intends to leverage cooperative purchase agreements from the agencies listed below to procure IT Products and Services for all City departments. Staff will review pricing, product availability, compatibility, cybersecurity requirements, and operational need before making each purchase.
Any single purchase over $100,000.00 will be brought separately before the City Council for approval.
Below is a list of the proposed Cooperative Purchase Agencies:
1. 1 Government Procurement Alliance (1GPA)
2. Houston-Galveston Area Council (HGAC)
3. Mohave Educational Services Cooperative, Inc. (Mohave)
4. National Association of State Procurement Officials (NASPO)
5. National Cooperative Purchasing Alliance (NCPA)
6. Omnia Partners
7. Premier Educational Purchasing Program (PEPPM)
8. Public Purchasing Authority (PPA)
9. National Purchasing Partners (NPPGov)
10. Strategic Alliance for Volume Expenditures (SAVE)
11. Sourcewell
12. State of Arizona
13. The Interlocal Purchasing System (TIPS)
14. Texas Department of Information Resources (TX DIR)
15. General Services Administration (GSA)
The breakdown of estimated expenditure by departments will be included as an attachment.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$8,894,305.00 |
BUDGETED: |
$ 8,894,305.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$ 8,894,305.00 |
Multiple |
FISCAL IMPACT STATEMENT:
To continue annual lifecycle expenditures and subscription renewals, sufficient budget authority is programmed in the City Council approved FY 2027 Budget and multi-year financial forecast.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
06/23/2026 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
06/22/2026 |