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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Cooperative Purchase Agreement: AT&T 9-1-1 Call Handling Equipment and Services
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the purchase of 9-1-1 Call Handling Equipment and Services for the Emergency Dispatch Backup Center using a Cooperative Purchase Agreement through the State of Arizona, from vendor AT&T, Bedminster, New Jersey for total expenditure of $394,655.78 (Engineering/Police-Public Safety Com. Ctr.-CPA-26-142) (David Wostenberg/Thomas Garrity/Robin R. Wilson)
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STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcome of Safe and Prosperous by providing an Emergency Dispatch Backup Center to ensure that Public Safety entities continue to provide premier services in the event of unforeseen emergencies.
REPORT:
The AT&T Next Generation 9-1-1 Call-Handling Equipment and Services are currently utilized by the Yuma Regional Communications System (YRCS). The proposed acquisition of comparable equipment and services for the City’s new Backup Dispatch Center will ensure full alignment with YRCS. This strategic investment will support seamless integration with the region’s telecommunications infrastructure, thereby enhancing operational efficiency and strengthening public safety response capabilities.
The need for a dedicated Backup Dispatch Center was underscored during a minor power outage in 2023, which revealed that both the primary and backup dispatch locations were connected to the same power grid-resulting in a complete loss of dispatch functionality during the incident.
To address this critical vulnerability, the new Backup Dispatch Center is being constructed at a location served by a separate power grid. This facility is specifically designed to ensure operational continuity during emergencies and is anticipated to be completed by Spring 2026.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 394,655.78 |
BUDGETED: |
$ 2,000,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$ 394,655.78 |
111-97-77.8140 $394,655.78 budgeted |
FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the City Council FY 2026 approved budget to execute this purchase.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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Jennifer Reichelt for John D. Simonton |
10/27/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
10/26/2025 |