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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☒ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Cooperative Purchasing Agreement: Commercial Pool and Aquatics Equipment and Repair Services
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SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the use of the cooperative purchase agreement initiated by the City of Tempe for the purchase of commercial pool and aquatics equipment and repair services with Landmark Aquatic LLC of Denver, Colorado, a one-year term with the option to renew for four additional one-year periods, for an estimated annual expenditure of $105,217.00. (CPA-25-220 Building Safety) (Justin Lewis/Robin R. Wilson)
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STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcomes of Active and Appealing and Safe and Prosperous by ensuring public pools and aquatic features are safe, well-maintained, and operational.
REPORT:
The City of Tempe competitively bid the contract for commercial pool and aquatics equipment and repair services. These purchases and services are essential to support daily operations across the City. The scope includes automated chemical feeders and installation services, commercial filters, pumps, splash pad equipment and installation, water features and commercial aerators.
The use of this cooperative purchase contract with the City of Tempe leverages volume purchasing and reduces administrative overhead costs by not having to conduct and manage a bid for commercial pool and aquatics equipment and repair services. This cooperative purchasing contract is renewed by the City of Tempe on an annual basis with a final expiration date of February 1, 2029.
The estimated annual expenditure for these items and services is based on two primary components. Initially, there is a budgeted maintenance cost of $175,000 for the term of the contract. Subsequently, starting in the Fiscal Year 2025, the City is conducting four Capital Improvement Projects (CIP) per P.A.R.T. Master Plan with an aggregated budget of $324,000. This figure reflects the combined costs of both regular maintenance and the anticipated expenditures associated with pending CIP projects.
Approval of this cooperative purchase agreement will ensure that necessary maintenance and repair of public pools and aquatic features are carried out efficiently and effectively.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$499,000.00 |
BUDGETED: |
$500,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $499,000.00
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2% and General Funds |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the City Council FY 2025 approved budget to enter this agreement.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
12/26/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
12/19/2024 |