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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☒ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Sole Source: Advanced Traffic Management System
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SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the purchase of an Advanced Traffic Management System (ATMS) web-based software and communication equipment (System) from Econolite, Anaheim, California, for an initial expenditure of $321,942 and an annual expenditure of $35,820 for years two through five. (Engineering-SS-25-117) (David Wostenberg/Robin R. Wilson)
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STRATEGIC OUTCOME:
Awarding this contract meets the desired strategic outcomes of Safe and Prosperous, and Respected and Responsible by optimizing traffic signal timing. The system will lower pollution, lower transit times, and reduce traffic accidents. The System also meets the Connected and Engaged strategic outcome by evaluating real-time traffic conditions on constantly varying roadway conditions attributable to construction, time of year, time of day, weather conditions, accidents, etc.
REPORT:
Recently, the City developed an Intelligent Transportation Systems (ITS) Strategic Plan, ITS Infrastructure Plan, and Transportation Management Center (TMC) Concept of Operations. The City is acquiring ATMS software and communications equipment that allows the traffic engineer and technicians to view live traffic, the ability to upload signal timings remotely, receive data analytics (road user classifications, volumes, turning movements, speeds, and signal performance metrics), produce performance-based traffic signal timings, and a cloud base server within the software for up to 100 intersections.
The system is needed for a functioning Intelligent Transportation System on four corridors, which includes: 16th Street Corridor (from Pacific Ave to Avenue C), 4th Ave Corridor (from 1st Street to 32nd Street), Avenue B Corridor (from 8th Street to 32nd Street), 24th Street Corridor (from Arizona Avenue to Avenue B). The System is needed to successfully meet the need of the ITS. Econolite technicians will perform training with City staff on the web-based software and assist in setting up a traffic management dashboard specifically tailored to the City’s traffic performance measures.
The City has the largest number of traffic signals and other traffic management equipment within the Yuma region but the City does not have the ability to monitor or actively operate the network remotely. There could be significant safety, efficiency, and public benefits when the City has the ability to monitor and operate traffic signals and other ITS devices in real-time from a centralized location.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 143,280.00 |
BUDGETED: |
$ 1,500,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 321,942.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $465,222.00
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ARPA 187 City Road Tax 102 |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2025 City Council approved budget.
This project’s initial funding is from the American Rescue Plan Act (ARPA) for necessary improvements in the City of Yuma’s Traffic Infrastructure with a cost $321,942
City Road Tax will pay for the annual price of $35,820 for years two through five.
What is ARPA: The federal government signed the American Rescue Plan Act (ARPA) into law on March 11, 2021. The program provides support to local governments in responding to the economic and public health impacts of COVID-19 and to mitigate impacts on local communities. All expenditures must comply with U.S. Department of Treasury requirements. Recipients must obligate the funds by December 31, 2024, and spend them by December 31, 2026.
On April 6, 2022, City Council adopted Resolution R2022-012 that approved the City’s ARPA Project List, which outlines the City’s intended uses for the funds. This project was one of the originally adopted ARPA funded in the FY 2023 City Council approved budget.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
09/24/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
09/23/2024 |