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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Cooperative Purchase Agreement: Dump Truck
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SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the purchase of a Dump Truck utilizing a cooperative purchase agreement through Houston-Galveston Area Council, for an estimated expenditure of $216,564.90 to Rush Truck Centers of Yuma, Yuma, Arizona. (Parks and Recreation-CPA-26-014) (Eric Urfer/Robin R. Wilson)
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STRATEGIC OUTCOME:
This purchase supports the City Council's strategic outcome of a Safe and Prosperous community, enabling City staff to perform necessary maintenance.
REPORT:
The unit being replaced is a 2008 Dump Truck 5-yard F-750, which has exceeded the 15-year life expectancy. The unit is critically important in supporting the ongoing efforts to maintain and enhance park grounds, tree inventory, turf, and landscaping, as well as in-house construction work performed by the park’s construction crew.
The 2008 truck will be relinquished to surplus and sold online through the Public Surplus or the City Auction. Funds are included for the replacement truck in the Fiscal Year 2026 Equipment Replacement Fund.
The expected lead time for delivery of the unit will be 10 months.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$216,564.90 |
BUDGETED: |
$247,369.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $216,564.90
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Equipment Replacement Fund |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2026 City Council approved Budget and Equipment Replacement Program to purchase this dump truck.
Due to the length of time to build the apparatus, the City encumbers and holds cash in the City’s investment pool to be carried forward to future budget years until the City receives the truck.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
07/18/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
07/17/2025 |