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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Cooperative Purchase Agreement: Elgin Sweeper
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SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the purchase of a Elgin Broom Bear Street Sweeper utilizing a cooperative agreement orginated by Sourcewell, at a cost of $466,174.75 to Norwood Equipment LLC., Phoenix, Arizona. (Public Works-CPA-26-011) (Joel Olea/Robin R. Wilson)
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STRATEGIC OUTCOME:
This purchase supports the City Council’s strategic outcome of Safe and Prosperous as the equipment purchase is necessary to perform street sweeping throughout the City.
REPORT:
The City will utilize a cooperative purchase agreement for the purchase of the street sweeper. The unit being replaced is a 2015 model year, which has exceeded its eight-year life expectancy, and will be relinquished to surplus and sold online through the Public Surplus or the City Auction. The budgeted funds for the new sweeper are included in the FY26 Equipment Replacement Fund.
The expected lead time for the delivery of the unit will be 10 months.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$466,174.75 |
BUDGETED: |
$493,004.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $466,174.75
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Equipment Replacement Fund |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2026 City Council approved Budget and Equipment Replacement Program to purchase this Sweeper.
Due to the length of time to build the apparatus, the City encumbers and holds cash in the City’s investment pool to be carried forward to future budget years until the City recieves the Sweeper.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
07/18/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
07/17/2025 |