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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☒ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Cooperative Purchase Agreement: Cyclical Network Refresh Project
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the purchase of network devices, equipment, licensing, configuration, and warranty support utilizing vendors approved by Cooperative Purchase Agreements through the State of Arizona for an estimated total amount of $340,000.00. (IT-CPA-27-004) (Isaiah Kirk/Robin R. Wilson)
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STRATEGIC OUTCOME:
The cyclical replacement strategy of networking equipment aligns with the City Council’s strategic outcome of Connected and Engaged by ensuring citywide core services remain secure, reliable, and operational.
Networking equipment is critical to City communication, business systems, public safety operations, cloud services, cybersecurity tools, and daily service delivery. This refresh supports dependable connectivity between City employees, departments, facilities, and community-facing systems.
REPORT:
To maintain reliable network services and support City operations, the Information Technology Department continues to address aging network hardware through a cyclical replacement program. The City’s network infrastructure supports communication between City employees, departments, locations, business applications, servers, storage, phones, wireless systems, firewalls, and public-facing services.
The City’s network infrastructure includes core network equipment, switches, routers, telephony components, firewalls, licensing, and related software used to operate and secure the City’s technology environment. As equipment ages, it becomes more difficult to support, maintain, secure, and integrate with current operational and cybersecurity requirements.
To ensure cost-effective purchasing and maintain flexibility within a rapidly shifting market, the City will utilize multiple authorized vendors through existing Arizona State cooperative purchasing agreements. Leveraging these cooperative contracts allows the City to obtain the most competitive pricing available at the time of purchase and avoid challenges caused by increasingly shorter quote-validity periods driven by current economic conditions. This approach also supports timely procurement while maintaining compliance with City and State purchasing requirements.
This purchase will continue the City’s annual lifecycle replacement plan by replacing aging core network and switching equipment. The refresh will improve reliability, increase performance, maintain manufacturer support, strengthen cybersecurity controls, and reduce the risk of unplanned outages.
Each purchase includes configuration and warranty support. Viable refreshed network devices may be repurposed as ready spares where appropriate. Remaining equipment will be donated, surplused, or otherwise disposed of in accordance with City policy.
This proactive approach supports a secure, reliable, and up-to-date network infrastructure and helps ensure the continued efficiency and effectiveness of City operations.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 340,000.00 |
BUDGETED: |
$ 340,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$ 340,000.00 |
General Fund |
FISCAL IMPACT STATEMENT:
To continue this multi-year replacement project, sufficient budget authority is programmed in the City Council approved FY 2027 Budget and financial forecast.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
06/23/2026 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
06/22/2026 |