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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Cooperative Purchase Agreement: Medium and Heavy Trucks and Truck Bodies
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SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the purchase of a Dump Truck and a Water Tank Truck utilizing a cooperative purchase agreement through Houston-Galveston Area Council, for an estimated expenditure of $411,483.75 to Rush Truck Centers of Yuma, Yuma, Arizona. (Parks and Recreation-CPA-25-250) (Eric Urfer - Robin R. Wilson)
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STRATEGIC OUTCOME:
This purchase supports the City Council’s strategic outcome of Safe and Prosperous enabling City staff to perform necessary maintenance.
REPORT:
The units being replaced are a 2008 F-750 Water Truck, and a 2008 Ford F-750 Dump Truck, which have both exceeded the 15-year life expectancy. Both units are critically important to support the ongoing efforts to maintain and enhance park grounds, tree inventory, turf and landscaping, and support the in-house construction work performed by the parks construction crew.
The existing units will be relinquished to surplus and sold on-line through Public Surplus or at the annual City Auction. Funds are included in the FY25 Equipment Replacement Fund for the replacement of the Water Truck and Dump Truck.
The expected lead time for the delivery of the units will be six months.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$411,483.75 |
BUDGETED: |
$442,841.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $411,483.75
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Equipment Replacement Fund |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2025 City Council approved budget and will be carried forward to FY 2026 if warranted.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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City Administrator: |
Date: |
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John D. Simonton |
02/10/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
02/07/2025 |