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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Bid Award: Patrol Motorcycles
end
SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the award and purchase of patrol motorcycles, for a one-year contract with the option to renew for four additional one-year periods, one period at a time, depending on the appropriation of funds and satisfactory performance, for an estimated amount of $105,275.49 to Bobby’s Territorial Harley-Davidson, Yuma, Arizona. (Police Department-RFB-25-174) (Thomas Garrity/Robin R. Wilson)
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STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcome of Respected and Responsible by awarding to the sole qualified bidder, following a fair and transparent process. The purchase supports public safety operations while ensuring responsible stewardship of City resources.
REPORT:
The City processed a solicitation to award to a vendor the purchase of three patrol motorcycles. The Request for Bid procedure resulted in receiving one response to this solicitation.
The existing units will be relinquished to surplus and sold on-line through Public Surplus or at the annual City Auction. Funds are included in the FY2026 Equipment Replacement Fund for the replacement of the three patrol motorcycles. Future purchases could use other funding such as General Funds, Public Safety Fund or Grant Funds.
This procurement supports continued public safety operations by replacing aging patrol units with updated equipment. The estimated lead time for delivery is approximately 90 days from the date of order.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$105,275.49 |
BUDGETED: |
$132,072.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $105,275.49
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Equipment Replacement Fund |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the City Council FY 2026 approved budget.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
06/26/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
06/25/2025 |