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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Bid Award: Traffic Control Services
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SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the award of traffic control services for community events and additional services City wide to the lowest responsive and responsible bidders, Quail Construction, Yuma, Arizona, and Hollis Brothers, Yuma, Arizona. The award consists of a one-year contract, with the option to renew for four additional one-year periods, depending on satisfactory performance at an estimated annual expenditure of $100,000.00. (Administration-RFB-26-216) (Jenn Reichelt/Robin R. Wilson)
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STRATEGIC OUTCOME:
This item supports the City Council’s Safe and Prosperous strategic outcome by ensuring reliable traffic control services for annual community events, enhancing public safety, maintaining efficient traffic flow, and supporting Yuma’s economic and recreational activities.
REPORT:
The City is responsible for providing traffic control services for more than a dozen annual community events. Comprehensive traffic control is necessary to ensure public safety, efficient mobility, and compliance with Manual on Uniform Traffic Control Devices (MUTCD) standards. Examples of events requiring traffic control services include Tacos and Tunes, Downtown Christmas, 4th of July, AGFest, BBQ & Brew, and the Children’s Festival of the Arts.
These annual events vary in size and complexity and are held throughout the community, including but not limited to, downtown Yuma, Desert Sun Stadium, and the Yuma County Fairgrounds. Services include the development, maintenance, setup, and removal of traffic control equipment such as barricades, cones, signage, lane control devices, and related safety measures.
Vendors are required to provide all-inclusive pricing for each designated event, including labor, equipment, traffic control devices, deployment, maintenance, and removal. In addition, vendors must provide itemized pricing for non-specified or emergency services, including portable message boards, crane services, certified flaggers, additional devices, and other MUTCD-compliant traffic control equipment.
City Staff recommends awarding traffic control services for the City’s annual community events to Quail Construction. Hollis Brothers will serve as an additional awarded vendor for non-specified, on-call, emergency, or supplemental traffic control needs as necessary. Utilizing both vendors provides operational flexibility and ensures the City can respond to unplanned closures, maintenance operations, concurrent events, emergencies, and special projects beyond the scope of annual events.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 100,000.00 |
BUDGETED: |
$ 100,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$ 100,000.00 |
General Fund |
FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2026 City Council approved budget to enter this agreement contingent upon subsequent budget appropriations.
ADDITIONAL INFORMATION:
NONE
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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Jennifer Reichelt for John D. Simonton |
05/11/2026 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
05/11/2026 |