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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Cooperative Purchase Agreement: YRCS Dispatch Radio Equipment
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SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the purchase of dispatch radio equipment and services utilizing a Cooperative Purchase Agreement through the State of Arizona from Motorola Solutions, Inc. for a total amount of $2,399,556.44. (IT/YRCS-GRT-26-006) (Jeremy W. Jeffcoat/Robin R. Wilson)
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STRATEGIC OUTCOME:
The purchase of dispatch radio equipment and services for the regional radio system contributes to the City Council’s strategic outcomes of Safe and Prosperous and Respected and Responsible by replacing aging and near end of manufacturer supported equipment with supported, interoperable equipment.
REPORT:
The Yuma Regional Communications System (YRCS) consists of member agencies throughout Yuma and La Paz counties that share a regional radio system. Dispatch radio consoles are critical components of the regional radio, that enables agencies to communicate efficiently and directly both internally and with regional partners. Most YRCS member agencies’ dispatch radio consoles have been in use for approximately 15 years, with end of manufacturer support scheduled within five years. It is vital that all YRCS member agencies operate with minimum standards for equipment to realize the interoperability benefits of the regional radio system.
The YRCS has received grant funding from Arizona Department of Public Safety Local Border Support contract 2025-083 to replace dispatch radio consoles for YRCS member public safety agencies to continue coordinated border security public safety activities in the region.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 0.00 |
BUDGETED: |
$ 2,430,000.00 |
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STATE FUNDS: |
$ 2,399,556.44 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
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TOTAL |
$ 2,399,556.44 |
YRCS Com Grants |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2026 City Council approved budget for this purchase. Purchase of this equipment is 100% grant funded.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
07/07/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
07/03/2025 |