|
|
STRATEGIC OUTCOMES |
ACTION |
|
Department: |
☒ Safe & Prosperous |
☒ Motion |
|
Finance |
☐ Active & Appealing |
☐ Resolution |
|
|
☐ Respected & Responsible |
☐ Ordinance - Introduction |
|
Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
|
Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Cooperative Purchase Agreement: YRCS Ethernet Backhaul Migration
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the purchase of Ethernet backhaul network technical services utilizing a Cooperative Purchase Agreement through the State of Arizona for a total amount of $431,649.00 to Parsons Environment & Infrastructure Group, Inc., Tinton Falls, New Jersey (IT-24-001) (Jeremy W. Jeffcoat/ Robin R. Wilson)
end
STRATEGIC OUTCOME:
The purchase of backhaul network services contributes to the City Council’s strategic outcome of Safe and Prosperous by increasing the resiliency and efficiency of the regional public safety radio and software systems supporting public safety effectiveness.
REPORT:
The Yuma Regional Communications Systems (YRCS) current backhaul network uses circuit-switched technologies that are based on the original switched telephone network that public telephone companies and other backhaul network operators are retiring in favor of new packet-switched technologies. The vendor for the regional public safety radio system states that the YRCS backhaul network will not support any future upgrades to the system, and additional enhancements planned for the regional public safety radio system will not be possible without the requisite backhaul network. YRCS desires to expend funds from the Yuma Police Department Border Fencing and Technology agreement with Arizona Department of Military and Emergency Affairs for regional P25 system backhaul support.
Circuit-switched networks have less flexibility and resiliency to re-route around system failures as compared to the newer packet-switched networks. Telephone companies, wireless providers, radio systems, and other network operators have migrated their networks to packet-switched networks to achieve greater system resiliency, performance, and offer greater utilization of their investment with additional services. YRCS will realize these benefits by implementing the packet-switched backhaul network services and will be well positioned for the future needs and requirements of the member agencies.
YRCS’ current support agreement for the regional public safety radio system includes upgrades every other year. Under the terms of the current agreement, YRCS is entitled to three additional upgrades that cannot be executed without this backhaul network upgrade. In addition, YRCS is developing a disaster recovery site to enhance the resiliency and availability of the regional public safety radio system but cannot implement this plan without the backhaul network upgrade. The proposed backhaul network services will implement a modern packet-switched network infrastructure that will meet all requirements to support sustaining the system and adding functionality to improve public safety for regional first responders.
FISCAL REQUIREMENTS:
|
CITY FUNDS: |
$ 0.00 |
BUDGETED: |
$ 1,342,856.00 |
|
STATE FUNDS: |
$ 431,649.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
|
FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
|
OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $431,649.00
|
193-60-12-BSGF.8970 State Grant |
|
|
To total; right click number & choose “Update Field” |
|
FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2024 City Council approved budget for this purchase. This is grant funded and has no impact on the City’s general fund.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
|
Acting City Administrator: |
Date: |
|
John D. Simonton |
02/12/2023 |
|
Reviewed by City Attorney: |
Date: |
|
Richard W. Files |
02/09/2023 |