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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☐ Motion |
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Engineering |
☐ Active & Appealing |
☒ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Administration/CIP |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Fiscal Year 2025 - Fiscal Year 2029 Capital Improvement Program
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SUMMARY RECOMMENDATION: Summary Recommendation
Adopt a resolution approving the FY 2025 - FY 2029 Capital Improvement Program, pursuant to the Yuma City Charter, Article XII, Section 11. (Engineering) (Susan Cowey)
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STRATEGIC OUTCOME:
This action supports the City Council’s strategic outcome of Respected and Responsible, as development and approval of a Capital Improvement Program complies with the requirements of the City Charter and Arizona Revised Statutes.
REPORT:
The City Council is required to legislatively adopt a Capital Improvement Program (CIP), with or without amendment, on or before July 1 of each year. By City Charter, adoption of the Capital Improvement Program involves legislative decision making, the exercise of legislative discretion, and the setting of fundamental City policy and direction.
The Capital Improvement Program considers identified projects and deliberately, as a matter of legislative prerogative, delays certain projects until resources become available to fund such projects in the future. The City Council’s approval of the Capital Improvement Program reflects the City Council’s legislative intent and decision to prioritize spending of limited resources on projects while also reflecting City Council’s decision to not allocate the City’s limited resources in other areas.
Pursuant to the Yuma City Charter, Article XIII, Section 10, the City Administrator has prepared and submitted to City Council a five-year Capital Improvement Program on April 29, 2024. The Proposed Capital Improvement Program includes:
1. A general summary of content;
2. A list of all capital improvements which are proposed to be undertaken during the program fiscal year, with appropriate supporting information as to the necessity for such improvements;
3. Cost estimates, method of financing, and recommended time schedule for each such improvement; and
4. The estimated annual cost of operating and maintaining the facilities to be constructed or acquired.
Pursuant to Yuma City Charter, Article XIII, Section 11, on April 28, 2024, City Council published a general summary of the Capital Improvement Program and a notice stating:
1. The times and places where copies of the Capital Improvement Program are available for inspection by the public.
2. The time and place, not less than two weeks after such publication, for a public hearing on the Capital Improvement Program.
On April 29, 2024, copies of the proposed Fiscal Year 2025 - Fiscal Year 2029 CIP were made available on the City’s website at www.yumaaz.gov/CIP, the City Clerk’s Office, and Public Works Building.
The first year of the Capital Improvement Program is adopted as part of the annual budget utilizing committed funds. Years two through five are fiscally constrained to existing fund balance and reasonably anticipated revenues. Years six through ten are projected based on anticipated demand and funding availability.
A Public Hearing on the Fiscal Year 2025 - Fiscal Year 2029 Capital Improvement Program was held before City Council on May 15, 2024. Pursuant to Yuma City Charter, Article XIII, Section 11(b), “The City Council by Resolution shall adopt the Capital Improvement Program with or without amendment on or before the first of July each year.”
The proposed adopting resolution is attached as R2024-018. With approval of this resolution, City Council will adopt the Fiscal Year 2025 - Fiscal Year 2029 Capital Improvement Program as presented.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 174,531,091 |
BUDGETED: |
$ 0.00 |
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STATE FUNDS: |
$ 934,642 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 46,837,486 |
IN CONTINGENCY: |
$ 10,000,000.00 |
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OTHER SOURCES: |
$ 115,000 |
FUNDING: ACCOUNT/FUND #/CIP |
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TOTAL |
$ 222,418,219 |
VARIOUS - CONTINGENCY RESERVE IS NOT NOTED AS PART OF THE OVERALL BUDGET. |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
NONE
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
1. Fiscal Year 2025 - Fiscal Year 2029 Capital Improvement Program
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
05/28/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
05/28/2024 |