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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☒ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Bid Award: Entertainment Promoter Services
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SUMMARY RECOMMENDATION: Summary Recommendation
Award to the most responsive and responsible bidder a one-year contract for the purchase of entertainment promoter services with an option to renew for four additional one-year periods. The option to renew depends on the appropriation of funds and satisfactory performance. The estimated annual expenditure of $108,000.00 to BMC Productions & Entertainment LLC, Yuma, Arizona (Administration RFB-24-172) (Jen Miller/Robin R. Wilson)
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STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcome of Connected and Engaged as it provides an opportunity to collaborate with local businesses, artists, and community organizations while creating a network of support and interaction within the City.
REPORT:
The City produces annual signature events which contain musical performances, such as the Medjool Date Festival, BBQ & Brew Festival, 4th of July Spectacular, Tacos & Tunes, and Old Town Christmas. These events are intended to promote local culture, enhance community engagement, and stimulate the economy. Many performing artists are local and diverse and highlight the cultural relevance of Yuma.
Through the Request for Bid process, the City received two bids, one from BMC Productions & Entertainment LLC (BMC) and the other from Tronix Sound LLC. BMC was selected to provide entertainment promoter services, as they are the lowest responsive and responsible bidder.
The City will leverage BMC’s expertise in the entertainment promotion industry by enhancing the quality and diversity of performances, attracting a wider audience, and increasing engagement in the local community.
BMC’s services include the cost of the performers and promoter fee for the events.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$108,000.00 |
BUDGETED: |
$ 108,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $108,000.00
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122-50-66-6201 Professional Services Parks Two-Percent Tax Special Revenue Fund |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the City Council’s approved FY 2024 budget.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
03/11/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
03/08/2024 |