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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Request for Qualifications (RFQ): Landscape Maintenance Services
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SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the City Administrator to execute a one-year contract with the option to renew for four additional one-year periods, one period at a time, depending on the appropriation of funds and satisfactory performance, at an estimated annual amount of $474,849.00, with the following landscape contractors: APV Curbing Landscape and Masonry, Yuma, Arizona; Arbor Tech Tree & Landscape Services, Yuma, Arizona; JSA Company, Yuma, Arizona; (Public Works/Streets – RFQ-25-293) (Joel Olea/Robin R. Wilson)
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STRATEGIC OUTCOME:
This request for qualification (RFQ) supports the City Council’s strategic outcome of Respected and Responsible by performing necessary maintenance and improvements to maintain the City's infrastructure.
REPORT:
Staff issued a Request for Qualifications (RFQ) for Landscape Maintenance to engage multiple licensed landscape contractors for maintaining various subdivision retention basins and right-of-way areas throughout the City. This contract may also be utilized by other City departments and divisions.
All three proposals demonstrated the capability to provide all necessary labor, tools, and equipment, and met all the scoring criteria. For each identified project, the scope of work will be sent to all three contractors for quotes, and the contract will be awarded to the lowest responsive and responsible bidder.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 474,849.00
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BUDGETED: |
$474,849.00
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00
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FEDERAL FUNDS: |
$ 0.00
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IN CONTINGENCY: |
$ 0.00
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OTHER SOURCES: |
$ 0.00
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FUNDING: ACCOUNT/FUND #/CIP
Highway User Funds and other Various Funds
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TOTAL |
$ 474,849.00
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2026 City Council approved budget to enter this contract.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
8/26/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
8/25/2025 |